Financial Assistant

Contract Scotland; Dingwall; On-site; GBP 21,000 - 27,000; Full time

Job summary

Contract Scotland in Dingwall is seeking a dedicated Contract Cost Administrator to join a busy team. You will manage project costs, process supplier invoices, and maintain accurate records to support commercial and finance functions in a growing construction business.

Reporting to the Accounts Manager, you will verify invoices against POs and cost codes, assist with cost forecasting and contract valuations, and support reporting activities.

Qualifications

• Strong attention to detail with accurate data entry and financial administration.
• Proficient in Microsoft Excel for data manipulation and reporting.
• Experience using ERP systems or cost management software is desirable.
• Good organisational skills with ability to manage competing priorities and deadlines.

Responsibilities

• Processing, logging, and verifying supplier invoices within the cost management system.
• Matching invoices against purchase orders and cost codes.
• Investigating and resolving invoice queries with suppliers and project teams.
• Maintaining accurate records of project costs and supporting documentation.
• Reviewing site documents including timesheets and goods received notes.
• Supporting commercial reporting activities such as plant trackers and cost forecasting.
• Assisting with general cost control and administration to support project delivery.

Skills

Attention to detail

Microsoft Excel

Communication skills

Time management

Education

Accounting/Finance background

Tools

ERP systems

Cost management software

Job description

Working Pattern: Full-time, office-based

We are currently supporting the recruitment of a Contract Cost Administrator to join a busy team based in Dingwall. This is an excellent opportunity for an organised and detail-focused individual with experience in cost administration, finance, or a similar support role to join a growing business operating within the construction sector.

Reporting to the Accounts Manager, the successful candidate will provide essential support to both the commercial and finance teams by managing project costs, processing supplier invoices, maintaining accurate records, and assisting with financial reporting.

Key Responsibilities:

• Processing, logging, and verifying supplier invoices within the cost management system.
• Matching invoices against purchase orders (POs) and relevant cost codes.
• Investigating and resolving invoice queries, liaising with suppliers, project teams, and internal stakeholders.
• Maintaining accurate and up-to-date records of project costs and supporting documentation.
• Reviewing and processing site documentation, including timesheets and delivery tickets (Goods Received Notes).
• Supporting commercial reporting activities, including plant trackers, contract valuations, and cost forecasting.
• Assisting with general cost control and administration activities to support project delivery.

About You:

The ideal candidate will have previous experience in a cost administration, accounting, finance, or assistant role, ideally within the construction, engineering, or a similar project-based environment.

You will have:

• Strong attention to detail with excellent accuracy in data entry and financial administration.
• Good knowledge of Microsoft Excel, including data manipulation and reporting.
• Experience using ERP systems or cost management software (desirable).
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent communication skills, with the confidence to liaise with suppliers, site teams, and management.
• A structured and methodical approach to maintaining records and supporting processes.
• A background in accounting, finance, business administration, or bookkeeping would be advantageous.

If you are looking for your next opportunity within cost administration and have the skills and experience outlined above, we would welcome the opportunity to discuss this role with you.