Financial Administrator – Part time (REF 1211)

I Love My Job Ltd.; Brighton; Hybrid; GBP 28,000; Part time

Job summary

Join a dynamic and innovative creative agency as a Financial Administrator, where you'll play a key role in managing financial operations for a global roster of talented artists. This role offers the flexibility of remote work combined with office collaboration in Brighton. You will be responsible for processing payments, reconciling invoices in multiple currencies, and preparing insightful financial reports that drive business success. If you have a passion for numbers and a proactive attitude, this is an exciting opportunity to contribute to a supportive and creative environment while enjoying a flexible working schedule and various perks.

Benefits

Flexible hybrid working hours

Company bonus scheme

Generous annual leave

Access to workplace pension scheme

Casual dress code

Collaboration with a diverse team

Opportunities for events and benefits

Qualifications

• Proficiency in bookkeeping and Xero Accounting is essential.
• Strong attention to detail and exceptional numeracy skills required.

Responsibilities

• Manage payments, invoices, and receipts accurately using Xero.
• Prepare financial statements and monitor bank accounts.

Skills

Bookkeeping

Xero Accounting

Cross Currency Management

VAT Returns

Financial Reporting

Proactive Problem-Solving

Education

Relevant Accounting Qualification

Tools

Xero

PayPal

Stripe

BACS

Job description

• £28,000 FTE, pro rata’d for 3 days / 24 hours per week
• Remote + 1 day a week in Brighton office
• Successful creative business

Our client, a dynamic and innovative creative agency representing a global roster of talented artists, is looking for a Financial Administrator to join their team. You will play a pivotal role in this successful and supportive business who offer both flexible & remote working patterns.

With a, you’ll manage payments, invoices and receipts, reconcile invoices in multiple currencies, and ensure timely debtor payments. Your role will also involve preparing financial statements, monitoring bank accounts and online payment platforms, managing VAT returns, and generating insightful financial reports. If you’re a detail-oriented problem-solver with a passion for numbers and a proactive ‘can-do’ attitude, we invite you to apply!

Duties and Responsibilities in this Financial Administrator role:

• Process payments, invoices, and receipts accurately using accounting software (Xero) and maintain corresponding hard copy records.
• Reconcile invoices in multiple currencies and oversee artist self-billing process including managing roll-over payments and applying deductions accurately.
• Manage debtor payment schedules, ensuring timely invoice payments and effective management of overdue invoices.
• Prepare financial statements depicting business income, expenditure, profit, and loss.
• Monitor UK Sterling and US Dollar bank accounts including balances and transfers.
• Monitor UK PayPal, US Dollar PayPal, and Stripe Accounts.
• Manage quarterly VAT returns and support Company Directors with year-end accounts.
• Generate reports on various financial metrics and conduct regular checks to ensure accuracy of business accounts, promptly alerting Company Directors to any anomalies.
• Process employee expense claims and receipts.
• Assist accountants with administrative duties in preparing yearly accounts.
• Conduct audits, investigate, and resolve client account issues.

About you:

• Demonstrated proficiency in bookkeeping and in Xero Accounting.
• Experience working cross currency, and with Paypal / Stripe / BACS
• An understanding of Royalties would be a distinct benefit
• Strong attention to detail and exceptional numeracy skills, capable of analysing and presenting statistical information confidently.
• Proactive problem-solving skills, well-organised, and self-motivated with a proactive ‘can-do’ attitude.

• Effective communicator across various platforms: phone, in-person, and online.
• Structured and methodical approach to work, adept at meeting deadlines, exercising initiative, and planning ahead.
• Quick learner adaptable to mastering new and complex data management tools.

Perks:

• Collaborate with a diverse and friendly team supporting exceptional artists worldwide.
• Enjoy flexible hybrid working hours, a company bonus scheme, generous annual leave, access to the workplace pension scheme and casual dress code.
• Benefit from the centrally located Brighton office where we have numerous opportunities, events, and benefits.
• Be a part of a growth journey and contribute significantly to the evolving success.