Financial Administrator

Posillico Civil, Inc.; St Leonards; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to support the Shop team in billing and budget reporting. This role involves ensuring the accuracy of equipment usage and fuel costs, managing invoices, and maintaining organized records. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a strong background in administrative tasks. Join a forward-thinking company that prioritizes safety and teamwork, and contribute to projects that make a positive impact in the community. If you are self-motivated and organized, this opportunity is perfect for you.

Qualifications

• 2-4 years of experience in administrative or related roles, preferably in construction.
• Proficient in Microsoft Excel and capable of maintaining detailed records.

Responsibilities

• Ensure accuracy of equipment usage and billing for all Posillico entities.
• Coordinate with cross-functional partners to fulfill responsibilities.

Skills

Administrative Skills

Inventory Management

Communication Skills

Time Management

Detail Orientation

Education

Bachelor's degree in Accounting

Bachelor's degree in Finance

Business-related degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Overview

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

Responsibilities

POSITION SUMMARY:

This position requires the individual to work directly with the Shop team in relation to all billing and monthly budget reporting. Incumbent will directly support the Shop Manager with the day-to-day function of Shop Operations.

RESPONSIBILITIES:

1. Ensure the accuracy of equipment usage, fuel costing and other billing related items for all Posillico entities.
2. Gather reports and documents in support of Shop invoicing.
3. Coding and approving invoices to appropriate job and/or equipment.
4. Efficiently update and maintain all records and files in the office.
5. Analyze monthly budget to ensure accuracy and promote profitable growth.
6. Coordinate and work closely with cross-functional partners across the company as required to fulfill responsibilities.
7. Management of department PTO calendar, office supply orders, scheduling and other administrative and project related miscellaneous duties as assigned.
8. Tracking and balancing parts inventory on a weekly basis.

Qualifications

REQUIRED QUALIFICATIONS:

1. 2-4 years’ administrative, office, inventory or related experience with construction industry experience preferred.
2. Bachelor's degree in accounting, finance or other business related preferred.
3. Excellent computer skills in all MS Suite Programs including Microsoft Word, Excel, Outlook and Adobe Acrobat with proficiency in Excel.
4. Must be capable of keeping detailed records, meeting deadlines, and be self-motivated.
5. Ability to perform effectively in a fast-paced environment; able to accurately process written documents, perform duties in a timely manner, be highly organized and able to interface; communicate effectively with company, suppliers and field personnel at all levels.
6. Able to work within the established organizational guidelines and procedures.

Reports to: Project Control Analyst

Business Unit: Posillico Civil, Shop

Location: Shop; Bohemia, NY

Hourly Rate of Pay: $20.00 to $25.00 comensurate with experience

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.