Financial Accounts Assistant

NHS Kent and Medway Integrated Care Board; Maidstone; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

NHS Kent and Medway Integrated Care Board is seeking a Finance Accounts Assistant to support the Treasurer in payables and receivables processes, maintain supplier/customer records, run payments and reconciliations, and help ensure governance and audit readiness.

The role focuses on high-quality service delivery across the ICB, with on-site work required two days weekly and flexible arrangements to support collaboration and on-going training opportunities.

Responsibilities

• Process and check payment runs, ensuring suppliers are paid in line with the Better Payment Practice Code.
• Liaise with budget managers to resolve queries and ensure timely authorisation of invoices.
• Maintain and update the supplier file, ensuring accuracy and compliance with financial controls.
• Liaise with suppliers to resolve payment, invoice and account queries.
• Complete supplier statement reconciliations and follow up discrepancies.
• Raise sales orders and invoices to customers as required.
• Assist with the agreement of balances exercise, ensuring accuracy and audit readiness.
• Provide proactive oversight of NHS Shared Business Services (SBS) performance relating to payables and receivables.
• Deliver consistently high standards of customer service to internal and external stakeholders.
• Maintain accurate financial records and support month end and year end processes.
• Carry out other duties commensurate with banding and competence.

Job description

Please note: at this stage, the role is open only to colleagues currently employed by the Kent and Medway Integrated Care Board (ICB) and Southeast Integrated Care Boards; and current at-risk employees within Kent and Medway NHS Trusts.

The Finance Accounts Assistant provides essential support to the Assistant Financial Accountant - Treasury in ensuring that all payables and receivables processes are accurate, timely and compliant. The postholder maintains supplier and customer records, processes payment runs, undertakes reconciliations and supports the agreement of balances exercise.

The role also provides proactive oversight of NHS Shared Business Services (SBS) to ensure high quality service delivery. The postholder contributes to strong financial governance, excellent customer service and the smooth running of financial operations across the ICB,

• Process and check payment runs, ensuring suppliers are paid in line with the Better Payment Practice Code.
• Liaise with budget managers to resolve queries and ensure timely authorisation of invoices.
• Maintain and update the supplier file, ensuring accuracy and compliance with financial controls.
• Liaise with suppliers to resolve payment, invoice and account queries.
• Complete supplier statement reconciliations and follow up discrepancies.
• Raise sales orders and invoices to customers as required.
• Assist with the agreement of balances exercise, ensuring accuracy and audit readiness.
• Provide proactive oversight of NHS Shared Business Services (SBS) performance relating to payables and receivables.
• Deliver consistently high standards of customer service to internal and external stakeholders.
• Maintain accurate financial records and support month end and year end processes.
• Carry out other duties commensurate with banding and competence.

We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.

Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That's why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.

We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.

We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.

We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.