Financial Accounts Assistant

Cardiff and Vale University Health Board; Crawley; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

27 days holiday per year

Personal and professional development

Salary Sacrifice schemes for cars or p

Occupational health and counselling

Wellbeing hub

NHS discounts

Job summary

SECAmb is seeking a Financial Accounts Assistant to support the delivery of high-quality financial accounting, reporting and controls across the Trust. You will work on month-end and year-end reporting, balance sheet reconciliations, VAT, and receivable/payable processes, collaborating with colleagues across finance to ensure timely, accurate accounts.

The role emphasizes attention to detail, strong Excel and systems skills, and the ability to respond to finance-related queries, including FOI

Qualifications

• Level 4 qualification or equivalent finance experience.
• Evidence of CPD (courses etc.).
• Knowledge of financial accounting, reporting and control reconciliations.

Responsibilities

• Support monthly reporting and year-end statutory accounts.
• Complete and prepare balance sheet and payroll control reconciliations.
• Provide evidence and support for internal and external audit.
• Support VAT calculations and liaise with VAT advisors.
• Assist with Accounts Receivable and Accounts Payable processes.
• Maintain and support financial ledger and finance systems.

Skills

Excel

Attention to detail

Communication

Organisation

Education

Level 4 (e.g. AAT) or equivalent finance experience

Tools

SBS Oracle

Microsoft Office

Job description

This role supports the delivery of high-quality financial accounting, reporting and control services across SECAmb. The postholder will help with month-end and year-end reporting, balance sheet reconciliations, audit evidence, VAT, accounts receivable and payable, financial systems, and responding to finance-related queries. The role would suit someone who is organised, accurate and proactive, with a good understanding of finance processes and the ability to work to deadlines. Strong attention to detail, good Excel and systems skills, clear communication, and the confidence to work with colleagues across finance and the wider Trust are essential. Working for SECAmb means contributing to an organisation that supports frontline ambulance services and patient care across the South East. You will be part of a professional finance team where your work helps ensure public funds are well managed, financial controls are strong, and the Trust can make informed decisions. It is a great opportunity to develop your NHS finance experience in a supportive environment built on integrity, kindness and courage.,

• Supporting the preparation of monthly reporting and year-end statutory accounts.
• Completing and preparing balance sheet and payroll control reconciliations for review and sign-off.
• Providing evidence and support for internal and external audit.
• Supporting VAT calculations and queries, including liaison with VAT advisors and internal stakeholders.
• Assisting with Accounts Receivable, including raising sales orders, setting up customers and supporting debt management.
• Supporting Accounts Payable, including creditor reconciliations, supplier invoice queries and payment performance reporting.
• Helping complete Agreement of Balances returns and other NHS/DHSC reporting requirements.
• Maintaining and supporting use of the financial ledger and finance systems, including user access and process documentation.
• Responding to finance-related queries, including FOI requests and supplier emails via the Treasury mailbox., See attached job description and person specification.

The main responsibilities of the Financial Accounts Assistant are to support the Trusts financial accounting, reporting and control processes. In practical terms, this includes:

• Supporting the preparation of monthly reporting and year-end statutory accounts.
• Completing and preparing balance sheet and payroll control reconciliations for review and sign-off.
• Providing evidence and support for internal and external audit.
• Supporting VAT calculations and queries, including liaison with VAT advisors and internal stakeholders.
• Assisting with Accounts Receivable, including raising sales orders, setting up customers and supporting debt management.
• Supporting Accounts Payable, including creditor reconciliations, supplier invoice queries and payment performance reporting.
• Helping complete Agreement of Balances returns and other NHS/DHSC reporting requirements.
• Supporting the administration of charitable funds, including payments, acknowledgements and cashbook updates.
• Maintaining and supporting use of the financial ledger and finance systems, including user access and process documentation.
• Responding to finance-related queries, including FOI requests and supplier emails via the Treasury mailbox.
• Supporting counter fraud work, including National Fraud Initiative queries and escalation where needed
• Contributing to financial planning, budget setting, financial governance, process improvement and service development.

In short, the role is about helping keep the Trusts financial records accurate, controlled, timely and compliant, while providing practical support to colleagues across finance and the wider organisation.

• Studying or Educated to Level 4 (e.g. AAT) or equivalent finance experience
• Evidence of CPD (Courses etc.), Knowledge and experience of financial accounting (including AP and AR), reporting and control reconciliations
• Knowledge of Microsoft Office applications, especially Excel, Experience of Ambulance Trusts service.
• Use of SBS Oracle Option to join NHS pension scheme
• Option to join NHS pension scheme
• A minimum 27 days' holiday each year, increasing after 5 years' service.
• Personal and professional development and training opportunities.
• Salary Sacrifice schemes for cars or push bikes.
• Access to occupational health and counselling services.
• Award winning wellbeing hub
• Access to NHS discounts, offering NHS employees a range of money-saving deals.

Other than in exceptional circumstances, the starting salary for staff new to the NHS will be the bottom point of the band to which they have been appointed.