Finance & Value-Added Products Executive Assistant

Listers Group Limited; Metropolitan Borough of Solihull; On-site; GBP 32,000 - 37,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you'll support key finance leaders in a dynamic automotive environment. This role offers flexible hours and the opportunity to engage with prestigious car brands. You'll be responsible for managing diaries, organising meetings, and ensuring smooth communication across the team. With a focus on professional growth, this company provides a supportive atmosphere for employees to thrive. Enjoy a range of benefits including generous holiday allowance, wellness programmes, and professional qualifications. If you're proactive and detail-oriented, this is the perfect opportunity for you.

Benefits

33 days holiday including bank holidays

Company pension

Wellness programme

Sick pay

Group life insurance

Staff discount on car servicing

Retailer discounts

Long service and loyalty incentives

Staff referral scheme

Free/on-site parking

Qualifications

• Highly organised and detail-oriented with excellent communication skills.
• Experience managing diaries and coordinating meetings.
• Ability to maintain confidentiality in a professional environment.

Responsibilities

• Provide comprehensive administrative support to the Head of Finance.
• Manage diaries, organise meetings, and handle correspondence.
• Prepare monthly reports and documentation for meetings.

Skills

Organisational Skills

Communication Skills

Time Management

Attention to Detail

Proficiency in Word, Excel, Outlook, and PowerPoint

Education

Experience in a similar administrative role

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Introduction

Finance & Value-Added Products Executive Assistant

We are currently recruiting an Executive Assistant to support the Head of Finance & Value-Added Products and Sales Development Managers. The role offers flexible hours, typically from 8:30/9:00 am to 4:30/5:00 pm, Monday to Friday. The position is based onsite in Shirley, Solihull, with some travel to dealerships for meetings as required.

Salary is up to £32,000, with an OTE of up to £37,000, plus benefits.

This diverse role involves diary management, correspondence, call handling, travel arrangements, confidentiality, minute-taking, meeting organisation, and miscellaneous administrative tasks.

Role and Responsibilities

• Provide comprehensive administrative support to the Head of Finance & Value-Added Products and Sales Development Managers.
• Manage diaries, organise training sessions, and schedule appointments.
• Plan ahead to meet deadlines and business needs.
• Coordinate and compile responses to unregulated complaints from manufacturers and finance providers.
• Handle confidential calls, inquiries, and requests internally and externally.
• Manage incoming emails, post, and correspondence.
• Organise and attend meetings, taking minutes as required.
• Prepare monthly reports and documentation for meetings and manufacturers.
• Perform ad hoc administrative duties to support the team.

About You

The ideal candidate will be highly organised, detail-oriented, with excellent communication skills, and able to maintain confidentiality in a professional environment.

• Experience in a similar administrative role.
• Ability to remain calm and tactful under pressure.
• Act with integrity and humility.
• Build strong relationships across all organisational levels.
• Self-motivated and proactive.
• Strong communication, time management, and interpersonal skills.
• Attention to detail and organisational skills.
• Proficiency in Word, Excel, Outlook, and PowerPoint.

What We Offer

• 33 days holiday including bank holidays
• Company pension
• Wellness programme
• Sick pay
• Group life insurance
• Staff discount on car servicing
• Benefits including discounts on retailers, restaurants, cinemas, and holidays
• Long service and loyalty incentives
• Staff referral scheme
• In-house, manufacturer, and professional qualifications
• Free/on-site parking
• Company events

Why Listers?

Founded in 1979, Listers Group is one of the largest privately and family-owned motor retailer groups in the UK. Our success is driven by our team of over 2,500 dedicated employees. We represent some of the world's most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk, and Yorkshire. We support our employees' growth and aspirations in the automotive sector. If you're interested in a career in motor trade, automotive, or car dealerships, please apply today. You can also join our Talent Bank for similar opportunities.