Finance Systems Administrator

Irwin Mitchell; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in Birmingham is seeking a Finance Systems Specialist to ensure efficient operation of their finance system. You will manage user accounts, support system upgrades, and troubleshoot issues. Ideal candidates will have strong finance and IT knowledge, excellent communication skills, and attention to detail. This role offers generous holidays and a flexible working environment.

Benefits

25 days holidays plus bank holidays

Generous and flexible pension schemes

Volunteering days

Qualifications

• Knowledge of financial processes and procedures is desirable.
• Ability to explain technical concepts clearly to non-technical audiences.
• High attention to detail and accuracy.

Responsibilities

• Manage user accounts following the Starters, Movers & Leavers process.
• Support system upgrades and new developments.
• Troubleshoot and resolve system issues.
• Perform daily reconciliations and address discrepancies.

Skills

Strong working knowledge of finance systems or other IT systems

Proficient in Microsoft Excel

Excellent written and verbal communication skills

Strong numerical and analytical skills

Customer-focused with a proactive approach

Strong interpersonal skills

Job description

Your Role and What You'll Be Doing

• As a key member of our Finance Systems Team, you’ll play a vital role in ensuring the smooth and efficient operation of our Finance System (3e). You’ll champion best practices—such as maintaining our General Ledger structure, Charge Out Rate framework, and Starters, Movers & Leavers processes—while supporting finance users to deliver exceptional service across the business.
• You’ll also act as a bridge between Finance, Internal IT, and external suppliers, helping to resolve system issues and drive continuous improvement.

What You’ll Be Doing

1. Implement changes to the finance system accurately and on time to meet evolving business needs.
2. Manage user accounts in line with the firm’s Starters, Movers & Leavers process, collaborating closely with HR, IT, and Financial Operations.
3. Maintain and oversee the firm’s Charge Out Rates, including:
   • Applying annual rate increases to client files promptly and accurately.
   • Advising colleagues at all levels on effective charging strategies.
4. Support system upgrades, testing, and new developments alongside the Finance Systems Manager.
5. Troubleshoot and resolve system issues and user queries efficiently.
6. Perform daily reconciliations and address any discrepancies.
7. Translate technical information into clear, user-friendly guidance for non-technical stakeholders.
8. Carry out daily validation tasks and system updates.
9. Maintain and update critical business data within the Practice Management System.
10. Manage your workload independently, ensuring deadlines are met with minimal supervision.
11. Provide training and ongoing support to finance colleagues on system use and financial procedures.
12. Create and maintain clear documentation for key processes and team activities.

About You

• Strong working knowledge of finance systems or other IT systems
• Knowledge of financial processes and procedures would be desirable
• Proficient in Microsoft Excel and other advanced software tools
• Excellent written and verbal communication skills
• Strong numerical and analytical skills
• Able to explain technical concepts clearly to non-technical audiences
• Customer-focused with a proactive approach to service delivery
• Strong interpersonal skills with the ability to influence and engage colleagues at all levels
• High attention to detail and accuracy
• A natural problem-solver who can identify issues and offer practical solutions.

Our Benefits - What We Can Offer You

• 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.

We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!

Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.