Budget Manager - Finance Operations

Havas Group; Manchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Finance and Operations Coordinator to ensure seamless execution of projects. This role involves overseeing financial operations, maintaining project trackers, and collaborating with production teams to drive efficiency. The ideal candidate will have a strong background in financial operations, excellent attention to detail, and the ability to foster relationships across disciplines. This position offers the opportunity to make a significant impact within a dynamic team, contributing to the overall success of the agency while promoting a culture of equal opportunity and inclusivity.

Qualifications

• Experience in financial operations management with a strategic mindset.
• Strong attention to detail and budget management skills.

Responsibilities

• Oversee financial operations including estimating, forecasting, and profitability analysis.
• Coordinate job reconciliation and ensure smooth closing processes.

Skills

Critical thinking

Budget management

Attention to detail

Problem solving

Relationship building

Education

Degree in Finance or related field

Tools

PowerBI

Excel

Job description

On-site

Agency : Prose On Pixels

Job Description :

Introduction

As Finance and Operations Coordinator, you are the day-to-day contact for the smooth execution of every project that goes through the division. You will work across all disciplines, establishing strong relationships to make sure that all financial processes run smoothly from brief to final delivery. A key part of your role is working in collaboration with the Finance & Operation Lead to ensure the understanding of companywide processes and ensure that these are adhered to and adopted at Prose on Pixels. You drive the production Finance process and proactively make suggestions for improvement. The ideal candidate will have a background in financial operations management, with a keen eye for detail and a strategic mindset.

Mission & Responsibilities

Finance

• Oversee financial operations including estimating, forecasting, and profitability analysis
• Weekly review with Production team of project completion
• Maintain Project & Revenue Tracker up to date
• Weekly management meetings to discuss finance tracking against targets
• Monitor timesheet submission and ensure production teams are updating time weekly
• Review team utilisation via PowerBI
• Re-design of project burn and profitability report on PowerBi
• Review Project Burn and Profitability and Communicate Monthly Status report
• Be a Pulse champion and maintain required standards around what good looks like for all financial processes
• Coordinate Job reconciliation with producers and Billing team, to ensure a smooth closing process of jobs.
• Support Supplier Creation Process
• Support Cash Advance and Credit Card requests
• Be the liaison between Accounting and Production
• Be the point of contact with Finance for project completion and revenue accrual

Operations

• Weekly calls with production team to understand what project is being delivered
• Problem solving, listening to Production team Finance challenges and assisting in resolving issues
• Identify opportunities for growth, cost reduction, and operational efficiency
• Continue to assist the Finance and Operations Lead to create ‘How to guides’ for POP UK
• Update existing Playbooks/Manuals and regularly communicate with the team procedures
• On-going training of the production team to ensure processes are adhered to
• Other ad-hoc tasks

Soft Skills & Competencies

• Critical thinking
• Proactively drive and protect Prose on Pixels processes
• Budget management skills and a commercial focus
• Excellent attention to detail
• Proficient in Excel
• Positive and objective focused problem solving
• Open to change and constructive feedback
• Willing to challenge and share opinions confidently in meetings
• Flexible and adaptable in approach
• Positive and professional at all times
• Eager to expand skillset and experience
• Passionate about the role you play in your agency
• Form strong relationships with colleagues across disciplines and levels
• Solutions orientated approach
• Proactively share knowledge and experience
• Excellent level of initiative
• Knowledge of production is a plus

Contract Type : Permanent

Equal Opportunity Employer : Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.