Finance & Operations Co-ordinator

Hestia; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A charity organization in London is seeking a Finance and Operations Coordinator to provide vital administrative support to the Modern Slavery team. The role involves assisting with recruitment processes, managing financial records, and ensuring smooth service delivery. Ideal candidates will have experience in financial processes and case management systems, alongside strong organizational skills. This position offers a chance to make a meaningful impact in a diverse and inclusive environment.

Benefits

Guaranteed interview scheme for applicants with disabilities

Support for diverse backgrounds and experiences

Qualifications

• Experience with financial processes and case management systems.
• Ability to deliver training to new staff on administrative duties.
• Highly competent in MS Office, particularly Excel.
• Strong knowledge of clerical and general office management.
• Understanding of safeguarding issues and appropriate responses.
• Excellent organizational skills and attention to detail.

Responsibilities

• Support recruitment processes, including candidate communication.
• Assist with financial records, data input, and monthly reporting.
• Provide general administrative support for service delivery.
• Coordinate administrative processes and referral pathways.

Skills

Financial processes

Case management systems

MS Office

Organizational skills

Attention to detail

Clerical procedures

Job description

Overview

You will provide organized administrative support to the Modern Slavery team. Following directions from the Finance & Operations Team Manager, this will include assisting with all administrative processes including database procedures, data input, financial records, monthly reports, and admin support for recruitment processes and referral pathways. We keep our interview process simple, so you know exactly what to expect.

Responsibilities

• Support recruitment processes as part of the team, including administrative tasks for shortlisting, candidate communication, and coordinating interviews.
• Assist with financial records, data input, and monthly reporting, and maintain accurate records in case management systems.
• Provide general administrative support to ensure smooth service delivery and data accuracy.
• Coordinate and support other administrative processes and referral pathways as required by the team.
• Follow directions from the Finance & Operations Team Manager and adhere to internal policies and safeguarding requirements.

Qualifications

• Experience with financial processes and case management systems.
• Ability to deliver training to new staff, particularly on administrative duties and processes.
• Highly competent in MS Office, with intermediate Excel skills.
• Strong knowledge of clerical and administrative procedures such as filing, record keeping, and general office management.
• Sound understanding of safeguarding issues and the ability to address them appropriately, ensuring safe and effective working practices.
• Excellent organisational skills, attention to detail, and ability to support both colleagues and wider service delivery.

Equality, Diversity, Inclusion & Safeguarding

At Hestia, we are guided by our core values and are dedicated to fostering an equitable, diverse, and inclusive organisation. We are a disability-confident employer and aim to support diverse backgrounds and experiences. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role and provide reasonable adjustments during the selection and interview process, and throughout employment. Hestia is committed to safeguarding and promoting the welfare of adults, children, and young people who may be at risk; all staff and volunteers are required to undertake safeguarding training during employment.

Important Information for Candidates

• If your application is successful, you will be required to undergo pre-employment checks before a formal offer of employment can be confirmed.
• We are not responsible for the content of job ads, which are posted by the recruiter. Any reported issues will be addressed to improve ad quality.
• You are encouraged to demonstrate the core skills for this role and align with our values and mission. You do not have to tick every box immediately; willingness to learn is valued. Mention any relevant lived experience in your application.

Role Context

Right now, we are looking for a Finance and Operations Co-ordinator to play a pivotal role in our Modern Slavery Response Service in London.