Finance Operations Assistant

Today, Dunelm; Leicester; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Salary advance

Instant discounts

Pension contributions

ShareSave scheme

Wellbeing support

Birthday off

Job summary

Dunelm is seeking a Finance Operations Assistant to ensure timely supplier payments, accurate invoice processing, and robust financial controls within a hybrid working environment. You will coordinate with Finance, Commercial, Store Operations and IT to maintain high standards of financial accuracy and reporting.

You will contribute to process improvements, support month-end duties, and help ensure our financial data remains complete and reliable while delivering excellent service to internal

Responsibilities

• Ensure all suppliers are paid on a timely basis.
• Process invoices accurately and employee expense claims timely.
• Complete vendor payment runs in line with schedule.
• Investigate invoice matching differences including validating delivery/receipting and stock discrepancies.
• Perform supplier reconciliations and resolve discrepancies.
• Respond to vendor queries within SLA and build strong relationships with vendors and stakeholders.
• Take ownership of supplier rebates and discounts.
• Support with ad hoc tasks and financial reporting.

Job description

• Work across all areas of Finance Operations ensuring all suppliers are paid on a timely basis.
• Ensure the accuracy and timeliness of invoice processing and of employee expense claim processing.
• Complete accurate vendor payment runs in line with standard schedule in line with business requirements.
• Investigate invoice matching differences including validating delivery/receipting and analysing stock discrepancies and processing of invoices including raising debit notes where applicable.
• Perform supplier statement or balance sheet reconciliations on a timely basis, ensuring any discrepancies are investigated and resolved.
• Address and respond to vendor queries within agreed SLA, developing excellent working relationships with vendors and communicating with other relevant stakeholders where required (e.g. Finance, Commercial, Store Operations, IT, Payroll).
• Take ownership for supplier rebates and discounts, ensuring all are accounted for on a timely basis
• Additional ad hoc tasks.
• Ensure the accurate, complete and timely recording and reconciliation of the group's cash and debt.
• Maintenance of accurate financial records including monitoring failed transactions, downloading bank statements, setting up payments, recording receipts.
• Analysis of POS and web reports, reconciliations to accounting system and bank receipts.
• Suggest and support implementation of new processes and controls where needed, to ensure efficiencies are made or controls strengthened.
• Assist with business reporting within the team, Dunelm is committed to becoming an inclusive business that is representative of our customers and locations. We recognise the value in diversity and welcome applications from all candidates regardless of age, race, religion, disability, gender or sexual identity, socio-economic background or education. We are committed to making Dunelm a place where everyone can enjoy a successful career and have systems in place to support all our colleagues. We are seeking applications from candidates who share our values and celebrate diversity in all its forms.
• Our commitment to you Accessibility allows everyone to have an equitable chance when applying and showing off their potential, which helps us create a more inclusive and diverse team that brings fresh ideas and perspectives. Should you need it, we have an accessibility tool available in the top menu to support you when you're completing your application. If you require any other reasonable adjustments during the application and assessment process, reach out to your recruitment partner.
• Work your way We want our colleagues to feel at home wherever they work, so that they are comfortable and can be their best selves. In addition, we want everyone to feel connected to the business, our strategy and the teams they work with. Where hybrid working is applicable, colleagues need to strike the right balance to fulfil both of these important factors. You will find the right mix of being at home, in the office & out in the business, bearing in mind business needs, job role and level of responsibility.
• Wellbeing is more than just a buzzword here From our Wellbeing Buddies and Mental Health First Aid training to our progressive parental leave, menopause policies and Colleague Support Fund, we're committed to supporting our colleagues in every area - and at every stage - of their lives. Through our partnership with the Retail Trust, everyone at Dunelm has free access to a 24/7 Virtual GP, as well as therapy and counselling, plus information, guidance and advice in all areas of financial, emotional and physical wellbeing.
• Taking opportunities Meet Amanda, our Chief Stores and People Director, who shares how she feels empowered to take opportunities every day, why Dunelm is her happy place, and why it's a really exciting time to join us.
• Look in our toy box Of course, you should never judge a business by its tech stack. But take a peek at the range of technologies our engineers and developers are currently playing with.
• Dazzling design At Dunelm, we love every aspect of the design process. We're continually researching new developments in packaging, materials and production methods, tapping into new data insights and keeping track of changing lifestyle trends. We're hugely collaborative in the way we work. Together, the teams here have a direct impact on our success, creating amazing products that drive sales and delight our customers, as well as providing direction for our wide and varied range of brands.
• We want you to get as much out of working with us as possible. That's why we'll do everything we can to engage you in the process of learning, and encourage you to explore new opportunities around your particular skills and interests. For you, this includes: Housewarming & Settling In where you can find out more about the wider business, our culture, behaviours, networks and wellbeing support Thrive, our learning and skills platform which gives you a blended, bite-sized, social learning experience with learning relevant to your role Our Enterprise Leadership Programme designed specifically for our strong growth potential Heads of Department to help them reach the next level in their career Our INSPIRE Programme designed for our strong growth potential senior managers across the business to enhance their leadership capability Our EXPLORE Programme designed to prepare our next generation of Line Managers Personal Effectiveness workshops and self-led learning, also delivered through Thrive Apprenticeships opportunities relevant to your role - from level 2 (equivalent to GCSE) through to Level 7 (equivalent to Masters) Colleague Development Fund to support colleagues in accessing external training relevant to your role Coaching and mentoring to support you in your current role and help you prepare for the next Functional academies that offer training to support you in the technical aspects of your role Self-awareness tools to help you understand what really matters to you, and where your own talents and ambitions lie Progress conversations that reflect on how you're doing and define your focus areas for the coming months Career conversations that explore what you want from your career, in light of your current capabilities, potential and future aspirations, "I'm working closely with my stakeholders, mapping out what they need in their next hire and then heading out to find the perfect match."
• Seeks out the responsibility for taking on new challenges within the team.
• Behaviours
• Team Working - Offering support to others, showing you care and asking for help when needed.
• Being Curious - Asking why and seeking to understand to improve knowledge.
• Customer First - Taking pride in how you help create a great customer experience.
• Taking Responsibility - Being self-driven and determined, accepting responsibility for your actions.
• Growth Mindset - Enjoying the opportunity to learn new things, self-improve and extend your contribution.
• And there's no feeling like helping people create the joy of feeling truly at home. At Dunelm, that's what we do. We're the UK's number one choice for homewares because we make home life lovelier for our customers. And we've crafted a workplace that feels just as welcoming - where you can bring your ideas, be yourself, and feel right at home.
• At Dunelm, our Finance team isn't just about numbers, we're the powerhouse behind smart decisions, smooth operations, and spotting golden opportunities for growth. We balance the books and manage procurement like pros, but we also dive deep into financial data to uncover patterns, trends, and hidden gems that help steer our business forward. With an approximately 85-strong team, we're just the right size - agile enough that no one gets lost in the crowd (or stuck doing the same thing every day), but big enough to offer real opportunities to grow explore new areas and really challenge yourself. If you think finance is all grey suits and spreadsheets - think again. Here, we're making numbers exciting, decisions smarter, and opportunities bigger. As part of our dynamic Finance Operations Team, the Finance Operations Assistant plays a crucial role in keeping the financial wheels turning smoothly. You'll be the hero who ensures our suppliers are paid accurately and on time, and that our group's cash and debt are reconciled and reported like clockwork - meeting (and exceeding) business expectations. This role isn't just about keeping things ticking over- it's about shaking things up. We're looking for someone who's ready to challenge the status quo, champion smarter ways of working, and help add to our culture of continuous improvement, all while delivering outstanding service. Work your way, together We're a hybrid business, which means you'll have flexibility alongside time together with your team. In this role, you can expect 3 days a week in the office or on-site, helping you stay connected, collaborate and do your best work for our customers., Today, Dunelm is a leader in the £11bn UK homewares market. With over 200 stores across the country and a successful online operation - dunelm.com - we offer over 60,000 products across a broad range of categories. But where did it all begin?
• Along with competitive salaries, we offer a range of other great benefits to recognise the unique contribution you bring. Salary Advance so you can access up to 50% of the money you've earned during the month, rather than having to wait until pay day Instant discounts with a range of other companies to help you stretch your budget Pension contributions to help you save for your retirement ShareSave scheme that enables you to save monthly and buy Dunelm shares at a discounted rate, building up your investments for a rainy day Continuous training and coaching to ensure you feel confident in your current role and ready for any new challenges Access to wellbeing support as and when you need it, including an online GP for you and your immediate family Colleague networks that give everyone a voice and create an environment where we all feel at home Outstanding development opportunities and all the support you need to grow your career the way you want 25 days annual holiday plus your birthday off to celebrate, and another day when you move home, so you can get settled in Generous discounts on all our own products, in-store and online to help you make your house a home Cycle to work scheme to help you keep your fitness up and your travel costs down Charity day off (paid, of course) so you can volunteer for a charity that matters to you.