Finance Officer (Charity)

Ashton Recruitment; Belfast; Hybrid; Full time

Job summary

Ashton Recruitment is looking for a Finance Officer for a charity client in Belfast. The role involves managing payroll, handling purchase ledgers, and ensuring financial compliance. Candidates should have relevant qualifications and experience, particularly in payroll processing and financial reporting.

Qualifications

• Minimum 2 years' experience in a similar finance role with relevant qualification, or 5 years' experience without.
• Proven experience in processing Payroll and maintenance of nominal ledger.
• Ability to manage competing priorities under pressure.

Responsibilities

• Ensure smooth monthly payroll process and compliance with HMRC requirements.
• Manage purchase ledger, including posting and coding invoices.
• Conduct regular financial reconciliations and maintain the petty cash system.

Skills

Analytical skills

Numerical skills

Communication skills

Education

AAT or IATI qualification

Relevant financial qualification

Tools

Microsoft Office (Excel, databases)

Quickbooks On Line

Job description

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Ashton Recruitment require a Finance Officer for our charity client based in Belfast.

Position: Finance Officer
Location: Belfast (Hybrid once trained)
Duration: Temporary - Permanent
Rate of Pay: £15.51 per hour
Hours of Work: 35 hours per week

Duties include (but not limited to):

• Working with the external payroll provider to ensure the smooth monthly payroll process (paid 24 of each month), ensuring that salaries and allowances are paid on time and relevant deductions, including PAYE, NIC, SSP, SMP, childcare vouchers and different pension schemes, are made and properly accounted for.
• Working with the external payroll provider to ensure payroll HMRC requirements are met on time e.g. RTI, auto-enrolment, year-end submissions, P11d's
• Provide any payroll assistance for staff as required e.g. provision of previous payslips, maternity leave calculations, pension options
• Posting invoices for purchase ledger, ensuring all invoices are correctly authorised and accounted for
• Code and input invoices onto the purchase ledger,
• Prepare regular supplier payment runs, ensuring that all expenditure has been properly incurred and that adequate documentation is in place
• Carry out individual cheque/credit card/petty cash requisitions on an ad hoc basis within requested time limits
• Dealing with suppliers to resolve any queries
• Weekly and monthly reconciliations including bank, credit and equals cards and mobile phone bills
• Complete supplier statement reconciliations when required
• Processing of monthly accruals
• Manage the organisation-wide petty cash system including top ups, reconciliation and audit process
• Maintain and oversee the purchase order system

* A relevant financial qualification e.g. AAT, IATI, part-qualified with a minimum of 2 years' experience in a similar finance role AND experience in using computerised accounting systems.
Or
* a minimum of 5 years' experience in a similar role within a finance function AND experience using computerised accounting systems.
* Demonstrable experience of preparation and maintenance of a nominal ledger
* Experience of general ledger to include journal preparation
* Demonstrable experience of control accounts and reconciliation
* Demonstrable experience of processing Payroll
* Proven ability to manipulate data to produce meaningful information
* Proven analytical & numerical skills
* Proven ability to manage a range of competing priorities and to work to and work under pressure in a busy office environment
* Excellent communication skills (written and oral), including interpersonal skills and the ability to communicate with staff at all levels.
* Highly proficient in the use of Microsoft Office packages, in particular (Excel, databases, spreadsheets, word-processing, e-mail and internet).

Desirable Criteria
* Experience of using Quickbooks On Line and Payroll software is desirable
* Experience of working with an organisation with multiple funding streams / funding income streams

Ashton Recruitment is acting as a Recruitment Business