Finance Officer

BRITISH SOCIETY FOR RHEUMATOLOGY; London; Hybrid; GBP 34,000; Full time

Job summary

The British Society for Rheumatology is seeking a Finance Officer to support the finance team in managing transactions and assisting staff with finance-related queries. This role, offering a salary of £33,457, emphasizes professional development and provides a hybrid work environment with a focus on equitable and diverse hiring practices.

Qualifications

• Experience with computerised accounting financial systems and CRM required.
• Desire to build a career in finance.
• Commitment to professional development.

Responsibilities

• Manage supplier invoices and payments, supporting queries from staff members.
• Oversee monthly payroll processes, ensuring accurate reporting.
• Assist with year-end preparations and audits.

Skills

Good organisation

Time management

Attention to detail

Effective communication

Tools

Computerised accounting systems

CRM systems

Job description

Reports to:Finance Manager

Directorate:Operations

Salary:£33,457 per annum

Location:London – EC4Y 8EE (hybrid working)

Contract:Permanent, full-time (31.5 hours over 5 days)

Job Purpose

The finance team is a core part of our Operations Directorate, and although we’re a small team we have a huge impact on the effectiveness of our organisation. The team provides support and guidance to all staff members on how to process invoices, expenses, and generally manage their budgets effectively. The main purpose of the Finance Officer role is to provide key support to the finance team with our finance processes, supporting staff members across the organisation, helping with any queries on a day-to-day basis, as well as supporting our members and suppliers with queries. The Finance Officer ensures all financial transactions are processed in accordance with BSR’s procedures and processes and in line with data protection regulations.

You don’t need to have worked in the charity sector previously. Continual professional development is vital for us as a team, and so we’re happy to support you if you’re interested in completing a professional finance qualification.

Main Responsibilities

Purchase Ledger

• Receive all supplier invoices (including member expenses), checking correct finance codes with relevant nominal, department, project, VAT and fund codes are on all invoices, and that the necessary authorisation is present
• Scan and file all finance related documents (e.g. bank statements)
• Set up fortnightly supplier payment runs for review by the Finance Manager

Sales Ledger

• Work with budget holders and project leads to produce sales invoices
• Liaise with budget holders to ensure correct coding of all invoices (nominal, department, project, VAT, and fund codes)
• Credit Control – dealing with customer queries and chasing for payments fortnightly

Other Finance Responsibilities

• Manage monthly credit card process including posting in Dext and reconciliation in Xero
• Assist the Finance Manager with preparing for year end and audit fieldwork
• Reconcile purchase ledger payments with the bank transactions
• Run new starter finance inductions for budget holders and set up new staff on finance systems
• Maintain process documents for all finance systems
• Suggest and support relevant finance system and process improvements where identified
• Be the first point of contact for finance systems and internal system integrations

Payroll

• Ensure new starters are processed by HR
• Process leavers
• Exported payroll reports and ensuring that they are filed in the correct place
• Run the monthly payroll with Finance Manager
• Submission of EPS and FPS to HMRC

Committee Management

• Minute-taking for Finance & Risk Committee meetings
• Administrative support relating to committee management

Please note:Interviews are scheduled to take place Thursday 7 August

Person Specification:

1. Desire to build a career in finance
2. Experience of computerised accounting financial systems and CRM
3. Good organisation and time management skills
4. Commitment to professional and personal development
5. Excellent attention to detail
6. Ability to explain finance processes to colleagues effectively
7. Willingness to gain an in-depth understanding of what we do at BSR, to enable all colleagues to do their best work

Equity, Inclusion and Diversity statement

BSR is committed to encouraging inclusion, equity, and diversity in our workforce. We are actively trying to increase the diversity of our staff team. We try to reduce as many barriers as we can for those with a disability. We know that everyone is an individual, so please always tell us what we can do to support you.

We welcome approaches from individuals from underrepresented groups, including those from minoritised communities, and those with a disability, to better reflect the community we serve and help broaden our perspectives.