Finance & Office Assistant (12 month Fixed Term Contract)

Torpedo; Witney; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading creative & digital marketing agency in Witney is seeking an experienced Finance Assistant to join their team for a 12-month fixed term contract. The role involves managing purchase and sales ledgers, credit control and supporting the office's smooth running. Candidates should have an AAT qualification or similar, and experience with accounting principles. The company offers a fantastic working environment and various benefits including holidays and training opportunities.

Benefits

25 days holiday (increasing to 28 after five years)

Employee Assistance Programme

Training and conferences

Regular social events and team challenges

Cycle to work bike scheme

Free annual flu vaccination

Modern agency environment

On-site gym and swimming pool access

Free fruit and snacks in the office

Qualifications

• Experience in using accounting software is essential.
• A good understanding of finance matters is required.
• Management of purchase and sales ledger is crucial.

Responsibilities

• Oversee and manage purchase and sales ledger.
• Manage credit control including debt chasing.
• Maintain the job management system (Synergist).
• Provide support with managing the office.

Skills

Attention to detail

Organisational skills

Communication skills

Professionalism

Financial principles knowledge

Education

AAT qualification or similar

Tools

Xero

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Social network you want to login/join with:

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Client:

Torpedo

Location:

Witney, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

f5716580eafb

Job Views:

7

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Operations

Torpedo is a leading creative & digital marketing agency.

This is a fantastic opportunity for an experienced Finance Assistant to join our talented and friendly team on a 12 month fixed term contract (starting October 2025) to provide support during maternity leave. A good understanding of finance matters is essential, along with a positive can-do attitude and excellent attention to detail.

• Oversee and manage the entirety of the purchase and sales ledger
• Manage credit control, including debt chasing and queries, and reporting on debtors and creditors
• Manage reconciliation of purchase orders against supplier invoicing
• Manage reconciliation of client purchase orders against sales invoicing
• Assess mid-month/ working capital position
• Undertake monthly nominal checks
• Create and post monthly journals
• Set up payments
• Manage timesheets and expenses
• Maintain the job management system (Synergist) and be the go-to person for queries and issues
• Work with Client Services team to manage job finances and ensure profitability
• Assist with the preparation of monthly management accounts
• Support with adhoc finance reporting
• Support and resolve any finance queries with clients and suppliers in a prompt and confident manner
• Suggest changes or improvements to increase accuracy, efficiency and cost reductions
• Provide support with managing the office, e.g. ordering supplies, arranging client lunches, checking post, watering plants, and generally ensure the smooth running of the office
• Provide administration support across the business, e.g. answering phone, booking training, travel / accommodation, booking meeting rooms, purchasing items for projects etc

Technical skills

• Working knowledge of accounting principles and application
• Experience in using Xero
• AAT qualification or similar
• A high level of professionalism at all times
• An organised approach with excellent attention to detail
• Competent user of Microsoft Outlook, Word and Excel
• Excellent written and verbal communication skills

Torpedo is an equal opportunities employer. We embrace diversity and provide an inclusive environment where our team can grow.

Company Benefits

Wherever you’re working from:

• 25 days holiday (increasing to 28 days after five years) plus bank holidays
• Employee Assistance Programme
• Conferences and training
• Regular social events including the Christmas Party and the famous Torpedo Summer Family Fun Day
• Team challenges such as Blenheim Triathlon, 3 Peaks, Tough Mudder, Jurassic Walk
• Cycle to work bike scheme
• Free annual flu vaccination

And for when you’re in the office:

• Modern agency environment in a converted barn
• Excellent location with free parking
• Charging points if you drive electric
• Covered bike shed
• Showers
• Use of on-site swimming pool and tennis court
• Free fruit in the office every week
• Copious amounts of tea and coffee
• Tasty snacks and pick ‘n’ mix sweets
• Breakout area with large TV
• Sonos sound system with shared playlists