Finance Manager

Jupiter Artland; Scotland; Hybrid; GBP 40,000 - 43,000; Full time

Job summary

Jupiter Artland in West Lothian, Scotland, is seeking a proactive Finance Manager to lead day-to-day financial operations. You will handle bookkeeping, month‑end processes, VAT returns and financial reporting across multiple income streams including admissions, retail, hospitality and events.

Working closely with the COO, you’ll manage supplier invoicing, payments runs and system improvements in a growing charitable arts organisation with flexible on-site and home working arrangements.

Qualifications

• Part-qualified accountant or studying towards a recognised accounting qualification.
• Experience in bookkeeping, purchase ledger, reconciliations and month-end processes.
• Experience preparing management accounts or management reporting.
• Good VAT knowledge and VAT returns experience.
• Experience with Xero or similar accounting systems.
• Strong analytical skills and ability to resolve discrepancies.
• Excellent attention to detail and time management.
• Clear communication with colleagues and suppliers.
• Proactive approach to improving financial systems and processes.
• Experience in a charity/arts organisation with multiple income streams.

Responsibilities

• Prepare monthly management accounts and supporting schedules with the COO.
• Monitor budgets, variance analysis and organisational performance reporting.
• Prepare and submit VAT returns and maintain VAT compliance.
• Maintain records in Xero and support month-end processes.
• Manage supplier invoices and payments; query resolution and documentation.
• Review and improve financial systems and processes as they develop.

Skills

Organised

Attention to detail

Analytical

Problem solving

Education

ACCA/CIMA/ICAS or equivalent

Tools

Xero

Dext

ApprovalMax

Job description

Jupiter Artland | West Lothian, Scotland

Salary: £40,000–£43,000 per annum, depending on experience

About Jupiter Artland

Jupiter Artland is an award-winning contemporary sculpture park and arts organisation set within the beautiful landscape of the Scottish countryside. Through an extraordinary collection of contemporary artworks, exhibitions, events and learning programmes, we create opportunities for people to engage with art, nature and ideas in unexpected ways.

As we continue to develop our charitable purpose and commercial activities, effective financial management is essential to supporting our ambitions and ensuring the long-term sustainability of the organisation.

The Opportunity

We are looking for a proactive, organised and detail-orientedFinanceManager to take ownership of the day-to-day financial operations of Jupiter Artland.

This is a hands‑on role combining financial processing, reconciliations, reporting and systems management. You will be responsible for ensuring accurate financial records, robust financial controls and timely financial information across the organisation.

Working closely with the Chief Operating Officer (COO), you will prepare monthly management accounts and supporting financial analysis for review, helping provide a clear picture of performance across our diverse income streams, including visitor admissions, retail, hospitality, memberships, events and private hire.

We are looking for someone with strong technical foundations, excellent attention to detail and a practical, solutions-focused approach. You will be confident managing competing priorities, investigating discrepancies and identifying opportunities to improve financial processes and systems.

This is an opportunity to take ownership of an important organisational function, contribute to the continued development of Jupiter Artland and grow with an ambitious and evolving organisation.

Key Responsibilities

1. Management Accounts and Financial Reporting

• Prepare monthly management accounts and supporting schedules for review with the COO.
• Compile financial information to support budget monitoring, variance analysis and reporting on organisational performance.
• Prepare and submit VAT returns, ensuring accuracy and compliance with relevant requirements.
• Maintain accurate financial records in Xero and support a robust month‑end process.
• Complete month‑end reconciliations, including supplier statement reconciliations, and identify and obtain missing invoices or supporting documentation.
• Investigate discrepancies and provide clear supporting information to assist financial review and decision‑making.

2. Purchase Ledger and Financial Systems

• Manage thefinancemailbox daily, processing invoices through ApprovalMax for authorisation and responding to supplier and internal queries.
• Manage invoice processing and supporting documentation through Dext and ApprovalMax, ensuring accurate records and efficient workflows.
• Prepare and complete fortnightly supplier payment runs, ensuring payments are accurate, appropriately authorised and processed on time.
• Maintain effective relationships with suppliers and colleagues, resolving queries promptly.
• Help review and improvefinancesystems, processes and procedures, supporting the transition to more efficient ways of working as systems develop.

3. Income, Banking and Reconciliations

• Record daily sales across the café, shop, website and events.
• Reconcile income received through payment providers, including PayPal and Dojo, investigating discrepancies between sales records, control accounts and bank receipts.
• Complete weekly cash postings in Xero using internal cash and banking spreadsheets.
• Investigate and resolve cash, banking and income reconciliation differences.
• Ensure income is accurately recorded and reconciled across all revenue streams, maintaining effective financial controls.

4. Membership Administration

• Manage membership administration and coordinate monthly direct debit collections.
• Maintain accurate membership and payment records, following up on failed collections and resolving queries.
• Ensure membership income is correctly recorded and reconciled.
• Identify opportunities to streamline financial processes and improve the accuracy and efficiency of reporting.
• Contribute to the development of clear, consistent financial procedures and controls.
• Work collaboratively with colleagues across hospitality, retail, events and visitor operations to support good financial practice.
• Adapt to evolving systems and processes, helping the organisation build a more efficient and sustainablefinancefunction.

About You

You will be an organised and capablefinanceprofessional who enjoys taking responsibility, working through the detail and ensuring things are done accurately and on time.

• Part-qualified accountant (ACCA, CIMA, ICAS or equivalent), or actively studying towards a recognised accounting qualification.
• Experience in a finance role covering bookkeeping, purchase ledger, reconciliations and month‑end processes.
• Experience preparing management accounts or compiling financial information for management reporting.
• Good working knowledge of VAT and experience preparing VAT returns.
• Experience using Xero or a comparable accounting system, with the confidence to learn new digital tools.
• Strong analytical skills and the ability to investigate discrepancies and resolve issues independently.
• Excellent attention to detail, organisation and time management.
• Clear communication skills and the ability to work effectively with colleagues and external suppliers.
• A proactive approach to problem‑solving and continuous improvement.
• Experience with Dext, ApprovalMax or similar digital invoice approval and processing systems.
• Experience working within a charity, visitor attraction, arts organisation or business with multiple income streams.
• An interest in improving financial systems, reporting and internal processes.

What We Offer

• A competitive salary of £40,000–£43,000 per annum, depending on experience.
• Employer pension contribution.
• Flexible working arrangements, with a balance of on‑site and home working where appropriate to the role.
• Study support and paid study leave towards a recognised professional accounting qualification.
• The opportunity to develop professionally within a growing and ambitious organisation.
• A collaborative working environment within one of Scotland’s most distinctive cultural destinations.
• The opportunity to contribute to an organisation where contemporary art, nature, learning and community come together.

Future Development

As Jupiter Artland continues to grow and diversify its charitable and commercial activities, there will be opportunities for this role to develop further.

We are looking for someone who is interested not only in managing the financial detail but also in helping us build stronger systems, improve financial reporting and support the organisation’s longer‑term financial sustainability.