Finance Graduate TraineeNew

University of Glasgow; Glasgow; On-site; GBP 23,000 - 27,000; Full time

Job summary

The University of Glasgow is seeking a Finance Graduate Trainee to undertake responsibilities within the Finance department. This role offers the opportunity to develop skills while pursuing a professional accounting qualification across different finance operations. The candidate will work full-time in a supportive environment, gaining valuable experience in financial management and service excellence.

Qualifications

• Knowledge of financial & accounting procedures.
• Commitment to commence professional accounting qualification.
• Experience delivering high-quality customer service.

Responsibilities

• Maintain financial control environment and accuracy of records.
• Manage payment schedules and enquiries.
• Administer financial transactions and compliance checks.

Skills

Analytical skills

Teamworking skills

Attention to detail

Good communication & interpersonal skills

Ability to prioritise and manage workload

Education

Degree qualified

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

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Job details

Posted 25 June 2025 Salary Grade 4, £23,881 - £26,338 per annum End date 09 July 2025 LocationGlasgow Job Type Management Professional & Administrative Reference176873 Expiry 09 July 2025 at 23:45

Job Description

Job Purpose

This job description covers the first placement for the Graduate Trainee.

This is a development role which will require the jobholder to commit to attaining a professional accounting qualification. The role holder will develop experience and undertake duties covering the broad range of activities within the Finance department.

The first stage of the development program will either be undertaken in Finance Operations or Research Support Office for up to 12 months.

Upon satisfactory completion of this placement and progression through CIMA exams, the jobholder will move on to the next Graduate Trainee placement, likely to be in Management Accounts, enabling the role-holder to attain satisfactory experience in support of their development and attainment of the professional accounting qualification. The jobholder will also be allocated a project to complete throughout each rotation.

Main Duties And Responsibilities

• Finance Operations
  
  

Responsible for maintaining a strong financial control environment, ensuring accuracy of the University’s financial records while achieving service excellence through strong customer service.

Tasks Included But Not Limited To

• Responsible for receipt allocation for monies received from students, sponsors and commercial customers across university systems
• Management of daily invoice scheduling across students, sponsors and commercial customer bases
• Supporting the handling of all enquiries into the team, ensuring adherence to service level agreements
• Responsible for supplier payment processing via financial system
• Accountable for the accurate completion of monthly balance sheet reconciliations, including resolution of reconciling items
• Management of payment refunds due back to students, sponsors and commercial customers
• Research Support Office
• Develop knowledge of funders' terms and conditions and processes, and related financial processes
• Provide advice and guidance on post award financial management of externally funded projects and ensure the full recovery of all eligible expenditure incurred, based on knowledge of funders’ terms and conditions and procedures, University policy and processes
• Administer post award financial management of projects, including project set-up, processing of project changes, financial claims and reporting to funders, and project close down procedures, working closely with the College Research Support teams
• Set up, configure and maintain funder and partner records and funding scheme templates;
• Produce timely and accurate periodic and final financial claims, invoices and statements in accordance with funder requirements and contractual agreements to ensure that all eligible expenditure is recovered and work invoiced
• Process financial transactions including journals to ensure correct allocation of costs to projects
• Provide an internal control/ compliance function by checking project expenditure to ensure compliance with funder and University regulations
• Collate documentation and provide information to support audit requirements
• Provide reports and analysis of research projects
• Run and action exception and control reports and resolve issues
• To administer the central team mailbox, allocating to team members, updating systems and resolving routine enquiries
• To complete financial documentation for authorisation
  
  

Knowledge/Qualifications

Knowledge, Qualifications, Skills and Experience

Essential

A1 Knowledge of financial & accounting procedures.

A2 Degree qualified with a commitment to commence a professional accounting qualification.

Skills

Essential:

C1 Advanced skills in the use of Microsoft packages such as Excel, Word, PowerPoint and accounting software packages.

C2 Good communication & interpersonal skills.

C3 Ability to prioritise and manage workload to meet tight deadlines.

C4 Analytical skills.

C5 Attention to detail.

C6 Teamworking skills.

C7 Ability to present and explain financial information.

Experience

Essential:

E1 Experience of delivering high quality customer service.

Desirable

F1 Experience of working in an admin/service function.

F2 Experience of analysing and processing financial data.

Terms and Conditions

Salary will be Grade 4, £23,881 - £26,338 per annum.

This post is full time (35 hours p/w) and open ended.

Closing date: 9 July 2025

Seniority level

• Seniority level

  Internship

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Sales

• Industries

  Higher Education

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