Finance Director PA and team admin

CIPD; United Kingdom; Hybrid; GBP 30,000 - 35,000; Part time

Job summary

A professional HR organization based in London is seeking a part-time Finance Administrator and PA. In this role, you will provide essential support to the Finance Director, including managing administrative tasks, processing invoices, and organizing meetings in a hybrid work environment. Ideal candidates will have experience in team administration, excellent communication skills, and a collaborative mindset.

Benefits

28 days' holiday with an option to buy and sell days

£125 personal development allowance

Access to an award-winning pension scheme

Commitment to wellbeing including a cashback health scheme

Qualifications

• Experience supporting the Finance Director in a fast-paced environment.
• Ability to prepare presentations and understand priorities.
• Collaborative and able to work effectively with people across all levels.

Responsibilities

• Provide secretarial and administrative support to the Finance Director.
• Arranging schedules and meetings, managing agendas and documentation.
• Processing invoices and maintaining financial systems.

Skills

Team admin and/or PA experience

Excellent written and verbal communication skills

Highly organised and methodical

Experience working with Board or executives

Experience of Asana or other task management tool

Job description

Overview

Finance Administrator and PA

12 months fixed-term contract

Part-time (28 hours per week / 4 days per week)

FTE £30,000 - 35,000 per annum

London, Wimbledon (hybrid and flexible working)

The role

As a Finance Administrator and PA, you provide a full secretarial and administrative service to the Finance Director along with broader admin support for the directorate (including event planning and planning meetings to help manage team objectives) as required.

Key accountabilities

• Planning and arranging a busy schedule of internal and external meetings and away/collab days to agreed timescales for the finance department and FD. Prior to the meetings, prepare and distribute agendas and supporting documentation, book venues, set up conference call dial-in arrangements, arrange refreshments etc. and provide additional administrative support as required
• Chasing and processing invoices related to the finance team, ensuring accurate coding and authorisations
• Supporting the teams in the coordination and distribution of appropriate meeting papers and actions, and quarterly CIPD Board and Audit Committee papers, liaising with the CEO, other Directors and Company Secretary regarding submissions and accurate version control
• Support with various administrative tasks across the departments
• Supporting team members with the audit process
• Overseeing the administrative side of any commercial contractual negotiations and partnering arrangements
• Processing purchase and sales invoices, expenses, and credit notes related to the finance directorate in a timely manner
• Assisting with preparation of powerpoints related to month-end and year-end reporting
• Help with maintaining financial systems, databases, and filing records
• Meeting planning for key partners including note taking, actions and follow ups

Knowledge, qualifications and experience

• Team admin and/or PA experience
• Previous experience supporting the Finance Director and wider finance team in a fast-paced environment
• Experience working with Board or executive, understanding priorities and preparing presentations
• Experience of Asana or other task management tool
• Highly organised and methodical
• Collaborative and able to work effectively with people across the team and business from Exec level to administrators
• Excellent written and verbal communication skills

About us

We've been championing better work and working lives for over 100 years. We help organisations thrive by focusing on their people, supporting our economies and societies. We're the professional body for HR, L&D, OD and all people professionals - experts in people, work and change. With over 160,000 members globally - and a growing community using our research, insights and learning - we give trusted advice and offer independent thought leadership. And we are a leading voice in the call for good work that creates value for everyone.

There has never been a more interesting or important time to join us. We offer an inclusive and dynamic culture and a wide range of professional development opportunities, as well as excellent benefits such as 28 days' holiday with an option to buy and sell days, £125 personal development allowance, access to an award winning pension scheme and a commitment to wellbeing including a cashback health scheme. Click here to review the full list of our benefits.

If this roles describes you and your career aspirations, click apply.

CIPD: valuing everyone as an individual! The CIPD define diversity as the differences in colour, ethnicity, abilities, age, gender, beliefs, interests, socioeconomic status(class), marital or partnership status, sexual orientation, geographic, academic/professional backgrounds, opinions, backgrounds, thinking, experiences, and many other personal characteristics. There is a growing body of research that shows that diverse workforce can be beneficial for decision making, innovation and problem solving as people bring a diverse range of skills and lived experiences with them. Harnessing these differences creates a productive environment in which everybody feels valued, where their talents are fully utilised and organisational and personal goals are met.

We are committed to employment practices that promote diversity and inclusion and equality of outcomes in employment through recognising of how differences of age, disability, gender, sex, marriage and civil partnership status, pregnancy and maternity status, ethnicity, colour, religion, or belief and other protected (by equalities law) and personal characteristics can advantage or disadvantage a person.

Please note, we reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to submit an application as soon as possible.