Finance & Commercial Assistant

VWS Ltd

Cumbernauld

Hybrid

GBP 24,000 - 32,000

Full time

14 days+

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Benefits offered by this job

Competitive salary package

Stable, office-based role

Supportive team environment

Job summary

A growing finance and commercial firm in Cumbernauld, Scotland, is seeking a proactive Finance & Commercial Assistant. This role involves supporting finance functions, maintaining accurate records, and overseeing purchasing and credit control. Ideal candidates should possess experience in finance roles, strong knowledge of accounting systems, and excellent communication skills. Join a supportive team within a stable office environment and enjoy a competitive salary package aligned with your experience.

Qualifications

Experience in a finance, accounts, or commercial support role.
Strong working knowledge of accounting systems, particularly Xero is beneficial.
Proven skills in bookkeeping, purchasing, and credit control.
Experience producing management accounts, forecasts, and KPI reporting.
Confident communicator with the Finance Manager and suppliers.
Highly organized with ability to manage multiple priorities.

Responsibilities

Support the day-to-day finance function and associated processes.
Assist in the preparation of monthly management accounts.
Manage client invoicing and bank reconciliations.
Assist with budgets, forecasts and KPI reporting.
Oversee accounts payable/receivable and supplier payments.
Coordinate purchasing and supplier quotations.
Ensure GDPR-compliant filing and record-keeping.

Skills

Experience in a finance, accounts, or commercial support role

Strong working knowledge of accounting systems such as Xero

Solid understanding of bookkeeping, purchasing, credit control

Experience producing management accounts

Confident communicator

Highly organised and detail-oriented

Proactive problem-solving mindset

Tools

Xero

Job description

We’re building a team of dedicated professionals who take pride in their work. If you’re hardworking, reliable, and ready to make a difference, we’d love to hear from you.

Finance & Commercial Assistant

Location:Cumbernauld, Glasgow (office-based role)

Contract:Full-time, permanent

Reporting to:Finance Manager

About the Role

VWS Ltd is seeking a proactive and detail-orientedFinance & Commercial Assistantto support our finance, purchasing, and commercial control functions as the business continues to grow. This is a hands-on, role combining finance administration, bookkeeping support, purchasing coordination, and credit control activities.

The role would suit an organised and commercially aware finance professional who enjoys working across multiple functions, supporting the Finance Manager, managers, suppliers, and external accountants, while playing a key role in maintaining accurate financial records and controls.

Key Responsibilities

Finance Support & Reporting

Support the day-to-day finance function and associated processes.
Assist in the preparation of monthly management accounts, including profit & loss, balance sheet, and cashflow reporting.
Maintain accurate company ledgers, nominal codes, and supporting documentation.
Support monthly close processes including fixed asset depreciation, WIP adjustments, stock reconciliation, payroll postings, and billing documents.
Monitor cashflow and highlight potential issues to the Finance Manager in a timely manner.
Assist with budgets, forecasts, and KPI reporting for the Finance Manager.
Liaise with external accountants to support statutory accounts, VAT, payroll, and HMRC processes.
Prepare information for auditors and support audit processes.
Oversee accounts payable and receivable, ensuring timely processing and accurate coding.
Manage client invoicing, payment approvals, debt monitoring, and bank reconciliations.
Ensure all financial records are scanned, stored, and filed correctly in line with company and GDPR requirements.
Support and validate work-in-progress (WIP) valuations in collaboration with operational teams.
Support the purchasing process, ensuring value for money and compliance with internal procedures.
Obtain and compare supplier quotations and negotiate pricing, credit limits, and payment terms.
Create, validate, and authorise purchase orders raised by staff.
Match purchase invoices to purchase orders and ensure correct nominal coding.
Maintain purchasing and cashflow forecasting spreadsheets.
Oversee stock control processes across all locations.
Vet and approve new suppliers in line with ISO and company requirements.

Credit Control & Commercial Support

Oversee invoicing, applications for payment, and customer billing schedules.
Monitor aged debt, issue statements, and follow up overdue accounts.
Work with operational and commercial teams to resolve invoice queries and rejections.
Maintain PPM and monitoring billing schedules.
Escalate persistent or high-risk debt issues to the Finance Manager with clear supporting information.
Work collaboratively with finance, operations, and commercial teams.
Work closely with managers, engineers, and operational teams to ensure financial accuracy and alignment with project delivery.
Attend meetings as required to support financial reporting and commercial discussions.
Maintain confidentiality and exercise professional judgement when handling sensitive information.

Skills & Experience

Experience in a finance, accounts, or commercial support role.
Strong working knowledge of accounting systems such as Xero.
Solid understanding of bookkeeping, purchasing, credit control, and cashflow management.
Experience producing management accounts, forecasts, and KPI reporting.
Confident communicator, able to engage effectively with the Finance Manager, managers, suppliers, and external advisors.
Highly organised, detail-oriented, and comfortable managing multiple priorities.
Commercially aware with a proactive, problem-solving mindset.

Why Join VWS?