Finance Assistant - Westminster

Clarus Education; London; On-site; GBP 22,000 - 28,000; Full time

Job summary

Clarus Education is seeking a Finance Assistant to support financial operations across three London schools. This entry-level position involves tasks such as maintaining purchase ledgers and administrating financial support applications. Applicants should demonstrate enthusiasm for school finance and teamwork, with training and career development opportunities available.

Benefits

Study support

Free lunches (term time only)

Season ticket loan

Qualifications

• Enthusiastic and personable, with ability to work as part of a small team.
• Demonstrable interest and aptitude for school finance.
• Experience with MS Office is welcomed.

Responsibilities

• Maintain and update the purchase ledger and input supplier invoices.
• Administrate applications for financial support liaising with school registrars.
• Provide support to the Finance team and wider Bursary team.

Skills

Attention to detail

Teamwork

Enthusiasm

Education

Working towards accounting qualification (AAT)

Tools

MS Office

Excel

Job description

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We are seeking a Finance Assistant. The role is part of a small central Finance team that supports our three London schools, helping them to thrive and meet their objectives.

The two critical aspects of the role are support for our purchase ledger function and administrating applications for financial support.However, you will gain experience across other aspects of the financial support we provide to our schools. These include but are not limited to fee billing support, debtor management, credit card processing, assistance with trip payments and cards, lettings, and other aspects of financial administration as required.

Person Specification

The role would suit an enthusiastic, personable, methodical, diligent individual with the demonstrable ability to work professionally as part of a small team; ideally, you will be working towards an accounting qualification (AAT). Experience with MS Office, especially Excel and Forms, would be welcomed.For the right candidate, the Trust is able to offer exceptional benefits, including but not limited to study support, free lunches (term time only) and a season ticket loan.

As part of an experienced, dedicated and supportive team and with generous benefits, the Trust is a great place to work. While this is an entry-level role with no direct experience expected or required, we are keen to recruit someone who shows a genuine interest in and aptitude for school finance. We look forward to welcoming and working with the successful applicant very soon.

Key Responsibilities

Alongside the Accounts Executive:

• Maintaining and updating the purchase ledger
• Accurately inputting supplier invoices, ensuring the correct coding
• Preparing weekly payment batches for review
• Resolving issues relating to invoices and payments
• Reconciling supplier ledgers with statements
• Issuing invoices to signatories for authorisation and coding
• Assisting the Accounts Executive with the bank rec

Alongside the Billing Manager & Registrars:

• Administrating the applications for financial support
• Liaising with the school registrars to agree on a timetable for applications
• Monitoring applications as received, chasing applicants as necessary
• Reporting on applications to the Billing Manager and the Finance Director
• Notifying applicants of outcomes
• Liaising with the Schools and Billing Manager to ensure clear identification and recording of rechargeable costs
• Fee billing administrative support

As part of the Finance team:

• Providing support and assistance to the Finance team as required
• Providing support and assistance to the wider Bursary team
• Providing support and assistance to our schools and their communities

We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed.

The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references.

This post is not exempt from the Rehabilitation of Offenders Act 1974.