Finance Assistant (Part time)

Teaching Vacancies; Southend-on-Sea; On-site; GBP 12,000; Part time

Job summary

A local educational institution in Southend-on-Sea is looking for a part-time Finance Assistant. This role involves processing orders, checking invoices, and maintaining supplier lists while providing support to the finance team. Suitable candidates will have experience in office administration and finance, along with strong communication skills. The position offers a gross annual salary of £11,926.

Benefits

Contributory pension scheme

Free on-site parking

CPD opportunities

Employee Support Programme offers

Free use of sports facilities

Qualifications

• Some experience of general office administration and finance processes.
• Ability to manage time effectively and use initiative.
• Strong communication skills.

Responsibilities

• Complete and process orders and requisitions.
• Check and process invoices and credit card transaction documentation.
• Prepare BACS file documentation.

Skills

Experience in office administration

Comfortable with finance software systems

Effective time management

Strong communication

Tools

Microsoft Office

Job description

Overview

What skills and experience we're looking for

We are looking for a part-time Finance Assistant who can provide an efficient and effective data service for the School.

Reporting to the Finance Manager you will work alongside a counterpart part-time Finance Assistant to provide efficient and professional support to our finance function, primarily the Accounts Receivable function.

About The Role

As an organised, strong communicator you will:

• Complete and process orders and requisitions
• Check and process invoices and credit card transaction documentation
• Maintain the preferred suppliers list, and set up new suppliers as required
• Prepare BACS file documentation, and work with Finance Manager on associated processes
• Work as part of a small Finance team to ensure timely and professional response to queries or enquiries from all stakeholders (pupils, staff, parents and suppliers)

About You

• You’ll have some experience of general office administration and finance processes.
• You’ll be comfortable working with finance software systems and Microsoft Office.
• You’ll be able to manage time effectively, and able to use initiative to resolve queries or challenges.

Benefits

• Auto-enrolment into a contributory pension scheme (LGPS for support staff, employer contribution 25%)
• Free on-site parking and cycle to work scheme
• CPD through internal and external providers (including a subscription to National College)
• Employee Support Programme offering retail discounts and vouchers, a 24/7 confidential advice line, and counselling
• Specsavers Eye care vouchers
• Free use of the sports facilities

Key Terms

• Hours: 18 hours per week (over Monday, Tuesday and Friday). Exact working hours are negotiable with the successful candidate; working days are fixed.
• Term time plus the equivalent of two weeks’ hours to be worked during school holidays
• Duration: Permanent
• Location: On site within the school (no working from home applicable to this post)
• Remuneration: The Essex Schools’ Local Government Scale 5, Point 9 (within ranges 9-12). FTE £27,254 gross per annum, actual £11,926 gross per annum. Figures include an element of holiday pay.

To Apply

Please download an application form from our website and complete in full (Word document), then email to us. There is a section on the form to articulate your reasons for applying for the post and your suitability. CVs alone will not be accepted due to safeguarding procedures.

Applications Deadline: 5th October 2025

Start date: 1st November 2025 (with expected handover dates prior to this)

Shortlisting and Start

Shortlisted candidates will be invited for interview. The need to appoint quickly means we reserve the right to appoint at any time.

Contact

Applicants who require further information should contact the HR Manager via the contact details on our website.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the Keeping Children Safe in Education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS) check, medical, online and social media checks, prohibition from teaching, right to work, satisfactory references, and suitability to work with children. You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.