Finance Assistant (Maternity Cover)

Qegs Mat; Derby; On-site; GBP 9,000 - 11,000; Part time

Job summary

Chellaston Academy is seeking a Finance Assistant for maternity cover, focused on financial operations within a supportive educational environment. The role requires strong organizational and numerical skills, alongside relevant qualifications and a commitment to safeguarding students. Benefits include access to CPD opportunities and employee assistance programs.

Benefits

Automatic Pay Review program

Employee Assistance Programme

Access to Local Government Pension Scheme

Family friendly policies

Access to 750+ discounts

Qualifications

• Willingness to undertake an accountancy qualification such as the AAT is desirable.
• Experience working in finance is desirable.
• Ability to work to deadlines is essential.

Responsibilities

• Procure goods/services for the academy ensuring best value.
• Process purchase orders and manage invoice payments.
• Maintain financial records in accordance with Trust's requirements.

Skills

Excellent numeracy skills

Good organisational skills

Self-motivated

Meticulous

Ability to work under pressure

Education

NVQ Level 3 (or equivalent)

Job description

Chellaston Academy is a proud member of QEGSMAT. The Trust's values are for students to 'Question, Explore; Give; and Succeed'. Our exceptional staff, strong leadership, motivated children, as well as excellent facilities, provide the successful formula for this.

Finance Assistant (Maternity Cover)

Finance Assistant (Maternity Cover)

Ref: SCH-QM-0202 3 day(s) remaining Establishment: Chellaston Academy Location: Chellaston, Derby, DE73 5UB Salary: Pay Scale 4- £25,907 - £27,529 FTE (£9,979 - £10,628 pro rata) Department: Finance Job Type: Part Time Closing Date:08/06/2025 00:00 Interview Date: TBC Start Date: TBC

Additional Information

Contract Type: Fixed Term (30/04/2026) Contract Term: TTO Plus - Term time only plus weeks Hours per Week: 16.50 Weeks per Year: 39.000 Pay Grade: Support Staff | 7 - 11

The Role

DUTIES AND RESPONSIBILITIES

• Procure goods/and or services for the academy, ensuring the highest value for money from financial resources;
• Process purchase orders for goods and/or services;
• Check all deliveries and Good Receive in the system, updating inventory and stock trackers for assets and equipment accordingly if required
• Pass invoices for goods and/or services received through for payment;
• Process staff expense claims and claims for additional hours for checking by Finance Officer
• Administer the academy’s lettings;
• Liaise with the Trust to ensure all income due to the academy is collected in a timely manner;
• Oversee the financial aspects of school trips and other activities;
• Maintain the academy’s on-line payments system;
• Be responsible for all monies received by the academy for school meals, trips and other activities, banking cash and cheques in a timely manner;
• Maintain the academy’s stock records;
• Ensure all financial records are retained in accordance with the Trust’s requirements;
• Ensure compliance with the Trust’s financial policies and procedures at all times;
• Co-operate with the Trust, its auditors and other external regulators;
• Support Academy events as required.
• Provide general administrative support
• Deal with routine enquiries;
• Assist with the management of fund accounts and report any concerns to the Finance Officer
• Ensure consistent implementation of the internal financial control framework and other financial policies and procedures

GENERAL

• Maintain confidentiality and observe data protection and associated guidelines where appropriate
• Maintain an awareness of and adherence to statutory safeguarding guidance
• Understand and comply with the Trust’s Health and Safety Policy in the performance of their duties and responsibilities
• Carry out the duties of the post in compliance with the Trust’s Equalities Policy
• Understand and comply with all other relevant academy policies
• Take an active part in appraising their own work against agreed priorities and targets in accordance with the Trust’s Appraisal Policy and professional development and supervision arrangements
• Undertake any necessary training associated with the duties of the post
• Carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post

Why work for us?

• At QEGSMAT, we value the hard work and dedication of our team members, and as such we believe that progression should be a simple process. That’s why we are proud to offer an Automatic Pay Review program, rather than the traditional annual pay and performance review, as part of our comprehensive benefits package.
• Continual access to CPD opportunities. QEGSMAT works with a large number of organisations to develop staff to fulfil their aspirations and potential. We are committed to providing first-rate training and development to all our staff within this evolving Trust.
• We are committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
• All staff have access to our Employee Assistance Programme, which provides confidential, independent and unbiased information and guidance 24/7.This can also include bespoke counselling sessions for staff if needed.
• All roles are subject to nationally agreed terms and conditions of service.
• Access to the Local Government Pension Scheme (LGPS) with employer contributions of 23.4% for Derbyshire support staff.
• Family friendly policies
• Access to Flu Vaccines
• Opportunity to work flexibly
• Access to 750+ discounts on everyday essentials via our benefits package with Vivup

Benefits

OtherBlue Light Card Access to lots of discounts for just £5 every two years Discount for Teachers Exclusive discounts, cashback & vouchers for Teachers & Education Staff. For teaching assistants, headteachers, administrators, and everyone in between. Employee Benefits with Vivup Access to 750+ discounts on everyday essentials

Qualifications

Qualification Title GradeNVQ Level 3 (or equivalent) Essential

Skills

QualificationsWillingness to undertake an accountancy qualification such as the AAT DesirablePersonal AttributesCommitment to the highest standards of child protection Essential Recognition of the importance of personal responsibility for Health & Safety Essential Excellent attendance and timekeeping record Essential Flexible and adaptable Essential Self-motivating with the ability to multi-task Essential Professional approach to work EssentialExperience/KnowledgeExperience of working in an educational establishment Desirable Experience of working in finance environment Desirable Good working knowledge of spreadsheets and databases Essential Knowledge of accounting systems, manual and computerised EssentialRelevant SkillsAbility to work to deadlines and methodical approach to working under pressure Essential Good organisational skills Essential Honest and reliable Essential Meticulous Essential Excellent numeracy & literacy skills Essential Professional, tactful, confidential Essential Self-motivated and able to work constructively as part of a team and on own initiative EssentialExperiencePrevious administrative work experience within a school/ college environment Desirable Minimum of 1 years’ experience in finance related work Desirable High Level of ICT Skills and experience of all Microsoft Office Suite applications Essential Good standard of practical knowledge, skills and experience of finance related work Essential

Related Documents

Application GuidanceApplication Guidance.pdf Download Candidate Pack Finance Assistant - May 25Finance Assistant (Mat Cover) - May 2025.pdf Download

Safeguarding Information

QEGSMAT is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. It is a criminal offence to engage or seek to engage in regulated activity or regulated work with children, if you appear on the DBS barred list.

All appointments are subject to an Enhanced DBS check. The Trust is also a United Kingdom Immigration and Vetting Sponsor therefore, sponsorship for skilled worker visas may be available.

Further information about our commitment to Safeguarding can be found - https://www.qegsmat.com/documents/safeguarding

Please be aware, the Trust may also consider performing an online presence check as part of their pre-employment checks.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare any cautions, convictions, reprimands and final warnings that are not protected (i.e. that are not filtered out) as defined by the rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020).

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At Chellaston Academy, our vision is to ‘Inspire each other to realise our potential through Integrity, Care and Excellence’. In September 2023 Chellaston Academy was rated as ‘GOOD’ by Ofsted.