Finance Assistant, Accounts Payable, The Savoy Hotel

FAIRMONT; London; On-site; GBP 34,000; Full time

Job summary

A renowned hotel brand seeks a Finance Assistant for its accounts payable team in London. The successful candidate will process payments and manage supplier relationships, while contributing to reports and audits. Ideal candidates will possess experience in accounts payable, particularly within a hospitality setting, and demonstrate strong communication and organizational skills.

Benefits

Competitive salary, pension, and life assurance

31–33 days of holiday

Cashback for wellbeing/healthcare expenses

Employee discounts at select restaurants and hotels

Free stay at The Savoy after probation

Gym access and wellness programs

Season ticket loan for commuting

Qualifications

• Experience in Accounts Payable, preferably within a luxury or hospitality environment.
• Strong organizational skills with attention to detail.
• Enthusiastic personality with great communication skills.

Responsibilities

• Processing payments and reconciling suppliers' accounts.
• Managing vendor information and invoice discrepancies.
• Preparing invoices for payment runs and assisting with audits.

Skills

Account Payable Experience

Strong Communication Skills

Attention to Detail

Administration Skills

Team Player

Education

Studying towards ACCA

Tools

Microsoft Excel

SUN

BirchStreet

Job description

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Finance Assistant, Accounts Payable, The Savoy Hotel, London

Client: FAIRMONT

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: ddf3fd6d50d1

Job Views: 4

Posted: 02.06.2025

Expiry Date: 17.07.2025

Job Description:

Job title: Finance Assistant – Accounts Payable

Department: Finance

Inspired & supported by: Senior Accounts Payable Supervisor/Finance Manager

Salary: £33,668 (including service charge)

Your purpose will be: Reporting to the Senior Finance Leader / Finance Manager, responsible for processing payments and reconciliation of supplier accounts, ensuring timely and accurate invoice processing, and maintaining supplier relationships.

You will be accountable for:

• Creating new vendors and updating vendor bank details in the Finance system (SUN)
• Managing the relationship between automated AP/Procurement system (BirchStreet) and resolving exceptions
• Matching invoices to PO and coding to the correct nominal account and code centre
• Researching and resolving invoice discrepancies
• Preparing invoices for payment runs and sending remittances to suppliers
• Running payment drafts for Finance Manager review
• Ensuring no invoices or credit notes remain open over 60 days
• Assisting with monthly reports
• Managing food & beverage month-end journals
• Supporting internal and external audit queries
• Collaborating with the cost controller and executive chef on food and beverage costs
• Engaging with management to resolve issues
• Maintaining high communication, cooperation, and goodwill with stakeholders
• Following fire, health, and safety regulations
• Performing additional tasks as instructed by senior finance staff

Qualifications:

Requirements for this role:

• Experience in Accounts Payable, preferably in luxury or hospitality sectors
• Enthusiastic, positive personality with relationship-building skills
• Strong communication skills (written & verbal)
• Excellent administration and organizational skills
• Attention to detail and quality focus
• Team player with professionalism
• Commitment to continuous improvement
• Data analysis ability
• Proficiency in Microsoft Excel and Office suite
• Studying towards ACCA (preferred)
• Previous hospitality industry experience
• Knowledge of Sun and BirchStreet systems (desirable)

Note: Flexibility and multi-skilling are valued; tasks may vary to meet guest and colleague needs.

Additional Information:

What’s in it for you?

• Competitive salary, pension, life assurance
• 31–33 days holiday (including public holidays)
• Wellbeing/healthcare cashback & Perkbox
• Exclusive discounts at Savoy, Fairmont, Raffles, and Accor hotels, bars, spa, and restaurants
• Free stay at The Savoy after probation
• Colleague amenities: restaurant, prayer and wellness rooms, laundry, gym, cycle scheme, Virgin Active discount
• Season ticket loan, employee assistance, benefits like English classes and reimbursements