Finance Assistant - 6 month FTC

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Role Overview - What is it?

The Finance Assistant provides key support to the Finance Team Lead, Technical Finance Manager, and Accounts Payable Manager through maintaining financial systems, recording and processing financial information, data entry, and general financial administration. This ensures the organisation has reliable records for performance reporting and accurate VAT and Corporation tax returns.

Main Duties - What needs to be done?

1. Cash postings

• Processing banking transactions
• Preparing bank reconciliations

• Administer expenses via Expend application, including chasing receipts and topping up employee cards
• Reporting and audit support
• Assist in preparing month-end schedules and reports, including Balance Sheet reconciliations and nominal analysis
• Follow up on unreconciled items and support audit requests
• Support the production of monthly sales invoices, sending invoices and handling queries
• Reconciling offline invoice schedules to nominal ledger postings

• Assist the Accounts Payable team in inputting purchase invoices during busy periods

• Ensure accurate record keeping
• Assist with data migration to the new Omniledger finance system
• Maintain process documentation, including SOPs and flowcharts
• Comply with company policies
• Undertake other finance administrative tasks and support the Finance Team Lead as required

Competencies - Who with and your skill level?

Skills

• Confident interpersonal and communication skills
• Good attention to detail and ability to check draft workings for errors
• Problem-solving in a logical and efficient manner
• Intermediate system and Excel skills, including Vlookups, Pivots, and SUMIFS
• Maintain clear working files with explanatory comments for review and follow-up

Knowledge

Essential

• Basic knowledge of accounting and bookkeeping procedures
• Numerate with financial awareness
• Ability to work efficiently, seek support when needed, and proactively support process improvements
• Ability to manage workloads, prioritize, and meet deadlines
• Experience with Omniledger or similar accounting software
• Basic knowledge of ERP systems

Behaviour

• Drive to complete tasks accurately and within deadlines
• Take initiative to follow up on queries and correct errors promptly
• Champion best practices and foster continuous improvement
• Confident communicator, effective in person, phone, and email interactions
• Support company objectives
• Always act with integrity, discretion, professionalism, and cooperation