Finance Assistant

Pure Resourcing Solutions Limited; Witham; On-site; GBP 21,000 - 30,000; Full time

Job summary

Pure Resourcing Solutions Limited is recruiting a Finance & Administration Assistant to support a busy, growing organisation based in Witham. The role focuses on accurate processing of financial information and providing admin support across the business.

Key tasks include processing invoices, creating delivery notes, data entry, and general office duties. The ideal candidate will have experience in finance or administration, strong Excel skills, and a reliable, detail-oriented approach.

Qualifications

• Previous experience within a finance, accounts administration or administrative support role
• Strong Microsoft Excel and MS Office skills, including formulas, sorting and data management
• Experience using accounting software, ideally QuickBooks
• Excellent organisational skills with the ability to manage multiple tasks and priorities
• Strong attention to detail and a commitment to accuracy
• Confident communication skills with the ability to build positive relationships with customers, suppliers and colleagues
• Ability to work effectively under pressure and meet deadlines
• Professional and adaptable approach to work
• High levels of integrity, discretion and confidentiality
• Strong literacy, numeracy and IT skills
• Ability to work independently as well as part of a collaborative team

Responsibilities

• Creating customer delivery notes from source data for checking and processing
• Scanning delivery notes, logging dispatch dates and distributing documentation to customers
• Matching delivery notes to customer self-bill invoices and maintaining tracking records
• Entering customer purchase orders and maintaining accurate electronic records
• Daily processing and input of purchase invoices into the accounting system
• Matching purchase orders and delivery notes to supplier invoices
• General finance and administration filing duties
• Answering telephone calls and accurately logging enquiries
• Welcoming visitors and managing reception responsibilities
• Coordinating visitor and meeting room requirements
• Managing office stationery stock and purchase requests
• Organising and replenishing kitchenette supplies
• Providing cover and support to other members of the finance team when required

Job description

We are currently recruiting for a Finance & Administration Assistant to join a busy and growing organisation based in Witham. This is an excellent opportunity for an organised and detail-oriented individual who enjoys working in a fast-paced environment, supporting both finance and wider business operations.

The successful candidate will play a key role in ensuring the accurate processing of financial information while providing valuable administrative support across the business.

Key Responsibilities

• Creating customer delivery notes from source data for checking and processing
• Scanning delivery notes, logging dispatch dates and distributing documentation to customers
• Matching delivery notes to customer self-bill invoices and maintaining tracking records
• Entering customer purchase orders and maintaining accurate electronic records
• Daily processing and input of purchase invoices into the accounting system
• Matching purchase orders and delivery notes to supplier invoices
• General finance and administration filing duties
• Answering telephone calls and accurately logging enquiries
• Welcoming visitors and managing reception responsibilities
• Coordinating visitor and meeting room requirements
• Managing office stationery stock and purchase requests
• Organising and replenishing kitchenette supplies
• Providing cover and support to other members of the finance team when required

Skills & Experience Required

• Previous experience within a finance, accounts administration or administrative support role
• Strong Microsoft Excel and MS Office skills, including the use of formulas, sorting and data management
• Experience using accounting software, ideally QuickBooks
• Excellent organisational skills with the ability to manage multiple tasks and priorities
• Strong attention to detail and a commitment to accuracy
• Confident communication skills with the ability to build positive relationships with customers, suppliers and colleagues
• Ability to work effectively under pressure and meet deadlines
• Professional and adaptable approach to work
• High levels of integrity, discretion and confidentiality
• Strong literacy, numeracy and IT skills
• Ability to work independently as well as part of a collaborative team

What We're Looking For

The ideal candidate will be proactive, reliable and highly organised, with a positive attitude and a willingness to support the wider business when required. This role would suit someone who thrives in a varied position that combines finance administration, data processing and office support responsibilities.