Finance Assistant

Clinigen; Weybridge; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holiday allowance and pension

Life assurance

Flexible benefits platform

Independent financial advice

Employee assistance programme

Discount shopping

Long service awards

Recognition programme

Job summary

Clinigen is seeking a Billing Specialist for a 12-month fixed-term contract within the Group Transactional Finance function. You will ensure high-quality billing services, set up and maintain projects in the ERP system, and raise client invoices accurately and on time.

The role requires 1–2 years in a similar position, ACCA/CIMA part-qualification or studying AAT, excellent communication, strong Excel skills, and Oracle experience.

Qualifications

• 1–2 years’ experience in a similar billing/AR role.
• Part-qualified ACCA/CIMA or studying AAT an advantage.
• Excellent written and verbal communication; ability to engage with internal/external customers.

Responsibilities

• Prepare monthly sales reports and calculate fees for MA clients; ensure timely and accurate information.
• Review and process pass-through costs for client recharging; support revenue recognition.
• Manage end-to-end invoicing: ADI uploads, invoice generation, project billing, distribution with reconciled docs.
• Collaborate with Program Managers to confirm billing requirements and resolve invoice queries.

Skills

Communication

Attention to detail

Problem solving

Organisation

Time management

Education

GCSE English & Maths

Tools

Oracle ERP

Excel

Job description

Clinigen is a rapidly growing global specialty pharmaceutical and services company with a unique combination of businesses. Our divisions operate in a complex global regulatory environment and ensure that vital medicines are delivered securely on time and wherever they are needed in the world.

We are currently 1,100 people headquartered in the UK with global offices in the US, EU, JAPAC and South Africa. Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued expansion.

This is a 12-month fixed-term contract opportunity within the Billing Team, part of the Group Transactional Finance function. The role is responsible for delivering a high-quality billing service, ensuring projects are accurately set up and maintained within the ERP system and client invoices are raised in a timely and accurate manner. The successful candidate will be proactive, driven, and solution-focused, with the ability to identify and resolve issues collaboratively while building strong working relationships across the business and wider Finance team. The role also includes responsibility for the efficient administration of Accounts Receivable processes, reporting, and related activities, including the timely processing of partner rebates and other transactional finance tasks.

Key Responsibilities:

• Prepare monthly sales reports and calculate fees for Managed Accounts (MA) clients, ensuring accuracy and timely delivery of financial information.
• Review and process pass-through costs for client recharging, supporting accurate billing and revenue recognition.
• Manage the end-to-end invoicing process, including ADI uploads, invoice generation, project billing, and distribution of invoices with supporting reconciled documentation.
• Collaborate with Program Managers and internal stakeholders to confirm billing requirements, resolve invoice queries, and support debt collection activities.
• Assist with month-end activities, including revenue accruals, journal preparation, credit notes, manual adjustments, and reporting support.
• Process customer rebates and maintain accurate client records, ensuring compliance with agreed terms and effective administration of Accounts Receivable activities.
• Support continuous improvement initiatives by reviewing finance processes, identifying opportunities for automation and efficiency, providing ad hoc finance support, and maintaining cross-functional knowledge to ensure business continuity.

• Minimum 1-2 years' experience of operating in a similar role is essential.
• Part qualified ACCA/CIMA or studying AAT an advantage
• Excellent communication skills, both verbal and written, and ability to build effective working relationships with internal and external customers
• Must have experience working on a previous ERP system (Oracle is preferred).
• English and Mathematics GCSE grades A-B (or equivalent).
• Highly computer literate; experience operating with all Microsoft Office software, including proficient with Excel (Look ups / Pivot tables).
• Confident dealing with managers and employees at all levels.
• Attention to detail and accuracy.
• Problem solving skills, proactive and "can do" attitude.
• Organisation and prioritising skills.
• Ability to meet deadlines.
• Ability to work independently and collaboratively within a team.

• 27 days holiday plus 8 bank holidays
• Pension contributions 4.5% matched
• Life assurance 4 x annual salary
• Flexible Benefits Platform with £25/month Company contribution
• Independent financial advice service
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards