Finance Assistant

Warwickshire Police; Warwick; On-site; GBP 26,000 - 29,000; Full time

Job summary

Warwickshire Police is seeking a finance assistant to support the finance team with transactional requests, invoice processing, and customer interactions. The successful candidate will play a crucial role in ensuring accurate financial record-keeping and will contribute to meeting key performance indicators in a collaborative environment.

Qualifications

• Clear understanding of financial regulations and policies.
• Experience in finance office providing customer-focused service.
• Experience of Accounts Payable and Accounts Receivable.

Responsibilities

• Raise and record sales invoices accurately.
• Follow up on outstanding supplier invoices.
• Provide advice and support for finance-related queries.

Skills

Attention to detail

Team player

Interpersonal skills

Accuracy

Education

GCSE Maths and English Grades 9 - 4 (A – C) or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Leek Wotton

Permanent

Full Time

£26,106.00 - £28,653.00

To ensure transactional requests generated by the finance team are actioned in an accurate and timely manner. Providing support and assistance to the finance team particularly the finance officers and senior finance officer. Assist in other transactional activity as required such as generating purchase orders, processing payment requests and creating supplier/customer records.

Main Responsibilities

• To raise and record sales invoices promptly on the finance system from sales invoice requests ensuring these are coded correctly and include the appropriate supporting paperwork to expedite prompt payment to achieve targeted Key Performance Indicators.
• To request new cost centres and account codes in the finance system based on operational demand including any structure changes for the business areas need.
• To follow up any outstanding supplier invoices not received for which purchase orders have been approved and goods receipted to ensure the ledger is up to date as possible to aid budget holders and budget monitoring.
• To raise payment requests for non-purchase order goods and ensure these are coded correctly in the finance system.
• To provide advice and support when required to deal with queries both verbally and written from both officers and staff.
• To monitor the Finance team email box on a daily basis responding to queries in a timely manner.
• To work closely and proactively with all colleagues in the finance team and wider finance function such as Contracts and Procurement to provide support when required
• To raise new supplier and customer records in the finance system and request changes for any which require updating
• To contribute to year end processes and procedures to ensure all expenditure and income is accounted for in the correct financial year
• To run the registered invoice report on a regular basis and investigate any invoices pending in the system and actively seek to resolve any issues
• To raise purchase orders in eProcurement in relation to budgets held centrally in finance
• To process volunteers and specials claims in the finance system ensuring timely payment of claims
• To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.
  
  

Knowledge

Person Specification:

• GCSE Maths and English Grades 9 - 4 (A – C), or equivalent
• A clear understanding of financial regulations and policies and an appreciation of wider accounting regulations and principles
  
  

Experience

• Working in a finance office providing customer focused service
• Operating a finance system with experience of Accounts payable and Accounts Receivable
• Resolving procedural based problems
  
  

Key Skills

• Working to a high degree of accuracy and pays attention to detail
• Proven track record as an effective team player
• Competent in the use IT including Microsoft Excel, Outlook and Word
• Able to manage own workload and work to tight deadlines
• Good interpersonal skills demonstrating the ability to deal tactfully and sensitively with people