Finance Assistant

MDPI; Manchester; On-site; GBP 26,000 - 34,000; Full time

Job summary

MDPI seeks a Financial Assistant to support UK and global Finance teams with day-to-day bookkeeping and administrative duties. Reporting to the Financial Controller, you will handle expense processing, invoicing, travel bookings and basic tax filings for MDPI UK.

You will work closely with the finance team to ensure accurate cost recording, assist with month-end close tasks and prepare local reporting. Strong attention to detail and English fluency are essential.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business or related field.
• 2+ years of professional experience in finance or accounting.
• Fluent English written and spoken.

Responsibilities

• Prepare external and financial applications such as expense approval.
• Perform the initial check on requested travel and other reimbursements.
• Complete the internal bookkeeping for daily transactions.
• File and record invoices.
• Book hotels, flights, etc., for business travel to ensure the most cost‑effective purchase.
• Assist with the preparation of transfer pricing, monthly cost files, transfer files, and monthly internal transfer invoices.
• Assist with the monthly accounts reconciliation and checks including cost files.
• Assist with the preparation of local, and federal government reporting requirements and tax filings for MDPI UK i.e. VAT return, corporation tax, and P11D form.
• Assist with the preparation of month-end and year-end UK office financial statements.
• Assist with procurement and obtaining service and other quotations for purchases as needed.
• Assist in conducting internal audits.
• Handle ad hoc financial tasks and support various finance-related activities as required.

Skills

English fluency

Attention to detail

Organisational skills

Microsoft 365

Education

Bachelor’s degree in Finance, Accounting, Business, or related field

Master’s degree (desirable)

Tools

Microsoft 365

Accounting software

Job description

Role Overview

MDPI is seeking a Financial Assistant to support the global and local Finance teams and Management across a broad range of financial administration activities. Reporting directly to Financial Controller, the Financial Assistant will play an important role in supporting the UK office’s financial operations, including day-to-day bookkeeping and related financial and administrative responsibilities.

Key Responsibilities

• Prepare external and financial applications such as expense approval.
• Perform the initial check on requested travel and other reimbursements.
• Complete the internal bookkeeping for daily transactions.
• File and record invoices.
• Book hotels, flights, etc., for business travel to ensure the most cost-effective purchase.
• Assist with the preparation of transfer pricing, monthly cost files, transfer files, and monthly internal transfer invoices.
• Assist with the monthly accounts reconciliation and checks including cost files.
• Assist with the preparation of local, and federal government reporting requirements and tax filings for MDPI UK i.e. VAT return, corporation tax, and P11D form.
• Assist with the preparation of month-end and year-end UK office financial statements.
• Assist with procurement and obtaining service and other quotations for purchases as needed.
• Assist in conducting internal audits.

Additional Responsibilities

• Handle ad hoc financial tasks and support various finance-related activities as required.

Experience And Required Skills

• At least 2 years of professional experience in Finance or Accounting or equivalent education.
• Advanced proficiency in Microsoft 365.
• Bachelor’s degree in Finance, Accounting, Business, or a related field; a Master’s degree is desirable.
• Fluent in English, both written and spoken.
• Strong attention to detail, accuracy, and organisational skills.

Desired Skills

• Professional accounting qualifications, such as AAT, ACCA, or equivalent.
• Experience with accounting software and financial systems is an advantage.