Finance Assistant

James Andrews Recruitment; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading Arts House in West London is seeking a Finance Assistant on a temporary contract with the possibility of permanent employment. This full-time role involves processing invoices and employee expenses, with a focus on accuracy and compliance. The position offers a competitive hourly rate, a hybrid working environment, and a supportive team atmosphere. Applicants should have a strong background in accounts payable and effective communication skills.

Benefits

Excellent hourly rate

Attractive work setting

Hybrid working setup

Great transport links

Qualifications

• Experience in accounts payable and auditor liaison.
• Familiarity with double-entry principles and VAT.
• Experience in invoice processing and BACS payments.

Responsibilities

• Process and approve invoices and employee expense claims.
• Set up new vendors and process payments.
• Provide cover for colleagues during high workload periods.

Skills

Accounts payable

Detail-oriented

Stakeholder communication

Proactive decision-making

Tools

Microsoft Business Central

Continia Expense Management

Excel

Outlook

Word

Job description

We are currently partnering with a leading Arts House in West London, who are recruiting for an Finance Assistant to join their growing team on a temporary three month contract, with the potential to go permanent!

Our client is proud to be internationally recognised as a prestigious and worldly renowned and Arts institution who offer a host of benefits.

This is a full-time position with a negotiable hourly rate (dependant on experience) and they are looking to get someone started ASAP.

Duties will include (but not limited to):

* Process and approve invoices by matching purchase orders, verifying correct authorisations, and entering multi-currency invoices into the accounting system

* Process employee expense claims in line with company policies and update delegated authorities or line management within the expenses system as required

* Set up new vendors in the accounting system, ensuring all required information is collected, bank details verified and security protocols followed

* Prepare and process weekly domestic and international payment batches through approved payment systems

* Act as the first point of contact for supplier and departmental queries relating to invoices, payments and expenses, providing timely and professional resolutions

* Ensure all invoice VAT is processed accurately and in compliance with current regulatory requirements

* Reconcile vendor statements, investigating and resolving any discrepancies in a timely manner

* Complete month-end tasks by ensuring all transactions are recorded and posted on time, processing direct debit payments and posting related journal entries

* Provide cover for colleagues during absences or periods of high workload, particularly during month-end and year-end

* Assist in training new team members to ensure consistent application of finance processes and standards

* Support the Finance Manager with project work, system improvements, audits, and other month-end or year-end activities

* Carry out other finance-related duties as reasonably required within the scope of the role

Experience required:

* Experienced in accounts payable, ERP systems, and auditor liaison, with strong knowledge of double-entry principles and VAT

* Detail-oriented, collaborative, and able to work independently with effective stakeholder communication skills.

* Proactive decision-maker with sound judgement in resolving accounting issues

Essential:

* No formal qualifications required for entry, but experience in relevant areas (e.g. invoice processing and BACS payments)

* Familiarity with Excel, Outlook, and Word is needed for day-to-day operations.

* Experience of using Microsoft Business Central/Continia Expense Management is advantageous

* While not essential, a second language is useful for dealing with overseas suppliers

Rewards and Benefits:

• Excellent hourly rate on offer

• Attractive work setting

* Hybrid working set up: 2/3 days on-site working

* Great transport links

Working hours:

35 hours per week

Monday - Friday 9am-5pm (can offer flexible working hours)

Please note that you require recent experience to apply for this role.

James Andrews is acting as an employment agency and business in relation to this role

Job Info

Job Title:

Finance Assistant

Company:

James Andrews Recruitment

Location:

Competitive

Posted:

Aug 13th 2025

Closes:

Sep 13th 2025

Sector:

Contract:

Temporary

Hours:

Full Time

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