Finance Assistant

Montcalm Collection; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Montcalm Collection is seeking a detail-oriented Accounts Payable Assistant to join their finance team in London. This exciting role offers the chance to manage invoices, payments, and financial processes in a dynamic hospitality environment. Candidates should possess a strong accounting background, with proficiency in Excel and the ability to thrive under pressure. With ample opportunities for growth and a supportive team environment, this position is ideal for motivated individuals ready to contribute to a luxury hotel collection.

Benefits

Collaborative team environment

Opportunities for promotion and growth

Recognition and rewards program

Health incentives for optical, dental, chiropractic and physio services

Gym membership discounts

28 holidays annually including 8 bank holidays

Nutritious meals provided during shifts

Inclusive pension schemes

Qualifications

• Prior experience as an accounts assistant preferred.
• Ability to work under pressure and meet deadlines.
• Excellent communication and interpersonal skills.

Responsibilities

• Ensure timely and accurate processing of supplier invoices and reconciliation.
• Manage petty cash claims and prepare payment runs.
• Handle ad-hoc duties and conduct weekly supplier ageing reviews.

Skills

Communication

Organization

Attention to detail

Time management

Proficiency in Excel

Education

Bachelor’s degree in finance or related field

Tools

Sage Intact

Microsoft Office

Job description

About Montcalm Collection

United by timeless style and peerless service, Montcalm Collection is London’s compendium of luxury hotels. Housed in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters, and a diamond-shaped skyscraper, each hotel reveals a different chapter in the city’s story. The collection includes:

• Montcalm Royal London House, housed in the former headquarters of the Royal Mail
• Montcalm East, part of Marriott’s Autograph Collection
• Inhabit, Southwick Street and Inhabit, Queen’s Gardens, both part of Design Hotels

Overview

Montcalm Collection is seeking a detail-oriented and organized Accounts Payable Assistant to join our finance team in the hospitality industry. This role offers an exciting opportunity for a self-motivated individual with a strong accounting background who thrives in a fast-paced environment. Responsibilities include generating bills, collecting revenue, and assisting the finance manager in financial activities.

Key Responsibilities

1. Ensure timely and accurate processing of supplier invoices and reconciliation of statements.
2. Perform the three-way match process—comparing invoices with purchase orders and receiving records.
3. Verify commission invoices in the PMS system for sales value and obtain necessary authorizations.
4. Process foreign currency payments in compliance with policies and regulations.
5. Manage petty cash claims, ensuring accurate records.
6. Prepare and submit payment runs and month-end accruals for hotels.
7. Provide training on accounting processes and procedures.
8. Handle ad-hoc duties and conduct weekly supplier ageing reviews.
9. Maintain documentation for high-value invoices.
10. Handle financial information confidentially and provide professional customer service.
11. Proficiency in accounting software (e.g., Sage Intact) and Microsoft Office, especially Excel.
12. Strong communication skills and ability to work independently and collaboratively.

This description is not exhaustive and may change with operational needs.

Qualifications and Experience

1. Bachelor’s degree in finance, business administration, or related field.
2. Prior experience as an accounts assistant preferred.
3. Strong organizational and time management skills.
4. Excellent communication and interpersonal skills.
5. Ability to work under pressure and meet deadlines.
6. Attention to detail and accuracy.
7. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.

Occasional work outside regular hours may be required.

Benefits

• Collaborative team environment.
• Opportunities for promotion and growth.
• Recognition and rewards program.
• Discounts via Benefits Platform.
• Training through Certified Classroom and E-Learnings.
• 28 holidays annually, including 8 bank holidays, with additional holidays after 2 years.
• Health incentives for optical, dental, chiropractic, and physio services.
• Gym membership discounts.
• Nutritious meals provided during shifts.
• Inclusive pension schemes.

Eligibility

Candidates must be authorized to live and work in the UK. Visa sponsorship is not available.

Equal Opportunity Employer

We value diversity and inclusion, fostering a workplace free from discrimination and prejudice. We welcome applications from all backgrounds.

If this role aligns with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us in the future.

If you do not hear from us within 14 days, please consider your application as not shortlisted.