Finance Assistant

Teaching Vacancies; Lincoln; On-site; GBP 22,000 - 30,000; Full time

Job summary

A local educational institution in Lincoln seeks a Finance Administrator to manage invoices, payments, and reconciliation of income through Xero. The role involves supporting the School Business Manager and requires at least 6 months of finance experience. Additionally, the institution offers a collaborative environment with professional development opportunities and strong support from the community.

Benefits

Warm, welcoming community

Opportunities for professional development

Collaborative staff team

Qualifications

• Proficient in using Xero or similar finance packages.
• At least 6 months of experience in finance-related roles.
• Ability to work with spreadsheets effectively.

Responsibilities

• Process orders, invoices, and payments using Xero.
• Reconcile all income received through various sources.
• Manage music tuition arrangements and invoices.

Skills

Knowledge of Xero or similar finance package

6-12 months experience in a similar role

Computer literate

Knowledge of spreadsheets

NVQ Level 2 or equivalent

Education

4 GCSEs

Job description

What skills and experience we're looking for

Duties: This appointment includes the following duties:

1. Processing orders, invoices, and payments through purchase ledger and/or cash book using Xero software.
2. Reconciliation of all income received via Arbor, childcare vouchers, and school office.
3. Responsible for paying in all income to school bank accounts in accordance with the finance policy.
4. Weekly bank reconciliation.
5. Responsible for all music tuition in school, including arranging tuition, raising invoices, and reconciling payments.
6. Debt recovery.
7. Check all supplier statements and investigate payments to comply with statutory timescales.
8. Maintain links with suppliers to identify lead times and delivery dates, ensuring efficient order delivery.
9. Assist School Business Manager with budget preparation, monitoring, and producing spreadsheets and reports as required.
10. Perform any other duties of a similar nature as requested by the School Business Manager.

What the school offers its staff

Elements of this job description may be negotiated with mutual agreement.

Working Conditions: Well-lit, well-ventilated office environment.

Benefits include:

• Warm, welcoming, inclusive Christian community
• Happy, respectful, creative, and enthusiastic learners
• High expectations for pupil development and achievement
• Collaborative and supportive staff team
• Strong support from parents, governors, and parish community
• Opportunities for professional development

The closing date is 12 noon on Monday, 8th September 2025, with interviews on Thursday, 11th September 2025, subject to references. If you haven't heard from us by Wednesday, 10th September 2025, your application was unsuccessful. The school will be closed from Wednesday, 23rd July to Tuesday, 2nd September 2025; tours and calls can be arranged after these dates.

Further details about the role

Relationships: Responsible to the School Business Manager

Performance Management: School Business Manager – Kerry Fogg

Supervision of people: The post holder will not supervise personnel.

Contacts and relationships include daily contact with students, staff, parents, external bodies, and working alongside the School Business Manager and Admin Assistant.

Decisions involve discretion within policies and procedures, with impacts on students, the school community, and administrative processes.

Resources: Learning materials, resources, and office equipment.

Work Environment: Some interruptions are expected; involves long periods at a computer. Well-lit, ventilated office environment.

Knowledge and skills:

• Knowledge of Xero or similar finance package
• 6-12 months experience in a similar role
• Computer literate
• Desirable: 4 GCSEs
• Knowledge of spreadsheets
• NVQ Level 2 or equivalent

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All staff and volunteers must share this commitment. Employment is subject to checks including DBS, references, and right to work. You must disclose any unspent convictions or cautions under the Rehabilitation of Offenders Act.