Finance Assistant

HireIQ; Holywood; On-site; GBP 22,000 - 28,000; Full time

Job summary

A respected not-for-profit organisation in Northern Ireland is seeking a Finance Admin Assistant to support the finance function. This role involves processing invoices, managing payment runs, and maintaining accurate financial records. The ideal candidate has a minimum of 5 GCSEs, at least 12 months of administrative experience in finance, and strong organisational skills. This is a full-time, office-based position with career development opportunities.

Benefits

40 days annual leave

Life, Death & Benefit cover

Auto-enrolment pension scheme

Supportive team environment

Qualifications

• At least 12 months’ experience in an administrative office role with a finance focus.
• Proficient in Microsoft Excel and competent across Microsoft Office packages.
• Experience in an accountancy environment and knowledge of accounting systems (optional).

Responsibilities

• Processing invoices through the automated purchase system.
• Managing bi-monthly payment runs accurately.
• Handling finance queries via email and telephone professionally.
• Assisting with management accounts preparation.

Skills

Invoicing

Accounts Payable

Organisational skills

Time management

Verbal communication

Written communication

Microsoft Excel

Microsoft Office

Education

Minimum 5 GCSEs (Grades A–C), including English and Maths

Tools

Iplicit

Exchequer

Job description

Overview

• Permanent, full-time opportunity with established organisation
• 40 days annual leave
• Life, Death & Benefit cover provided
• Auto-enrolment pension scheme
• Office-based role with standard Monday–Friday working hours (9am–5pm)
• Supportive and collaborative team environment
• Career development opportunities within finance and administration

About the Company

A respected not-for-profit organisation with a strong community ethos and a commitment to supporting both staff and service users. With a focus on high-quality care, inclusion, and professional service delivery, the organisation values teamwork and ensures its finance operations are run to the highest standards.

About the Job

Reporting to the Management Accountant and Senior Accounts Administrator, the Finance Admin Assistant will play a key role in supporting the finance function. This position is central to the efficient processing of purchase ledger activity, financial reporting, and ensuring strong communication between the finance team and the wider organisation.

Duties

• Processing invoices through the automated purchase system and reconciling supplier statements
• Managing bi-monthly payment runs and ensuring accurate coding of expenditure
• Handling finance queries via email and telephone in a professional manner
• Assisting with management accounts preparation and monthly reconciliations
• Maintaining accurate financial records and supporting audit requirements
• Ensuring all expenditure complies with financial authorisation procedures
• Supporting managers with finance queries and maintaining positive relationships between finance and operations
• Providing ad hoc support to the Management Accountant as required

Your Skills & Experience

• Minimum 5 GCSEs (Grades A–C), including English and Maths (essential)
• At least 12 months’ experience in an administrative office role with a finance focus (essential)
• Strong organisational and time management skills with the ability to meet deadlines
• Excellent verbal and written communication abilities
• Proficient in Microsoft Excel and competent across Microsoft Office packages
• Positive attitude and strong work ethic
• Experience in an accountancy environment and knowledge of accounting systems such as Iplicit or Exchequer (desirable)

For further information on this opportunity, or if you are considering the next step in your career, get in touch with Oliver Mairs at HireIQ in complete confidence.

Skills: Invoicing, Accounts Payable