Finance Assistant

Southern Oaks; Epsom and Ewell; On-site; GBP 15,000; Part time

Job summary

A charitable organization is seeking a Finance Assistant for a part-time role covering maternity leave for one year. This position includes managing purchase ledgers, processing invoices, and performing reconciliations. Candidates should possess strong interpersonal and organizational skills, along with proficiency in Microsoft Office. The role offers a salary of approximately £15,000 per annum.

Qualifications

• Highly developed interpersonal skills with ability to communicate effectively with various stakeholders.
• Proficient in Excel and Word, with experience in SharePoint.
• Strong numerical, literacy, and analytical skills.

Responsibilities

• Manage purchase ledger and supplier invoices.
• Complete regular reconciliations and payment runs.
• Support internal POS system and maintain stock records.

Skills

Interpersonal skills

Excel and Word skills

Numerical, literacy and analytical skills

Organizational skills

Problem-solving

Education

Excellent relevant qualifications at GCSE and A level or equivalent

Tools

Microsoft Office Suite

Business Central

Job description

Overview

Vacancy: Finance Assistant - Maternity cover 1 year fixed term.

About us

To support the finance team and our recent expansion, we are seeking an experienced Finance Assistant to cover a maternity leave period for one year on a fixed term contract.

Southern Oaks Retirement Living (SO) is an independent charity that strives to enhance the quality of life for older people by providing supported independent living, companionship and social interaction to diminish the effects of loneliness and isolation.

Alongside the existing 3 traditional Supported Houses, SO is proud of our development consisting of 60 apartments in Ewell providing a supportive, vibrant and like-minded community. This community is unique whereby people can choose how to spend their time with a wide range of facilities on offer, such as a restaurant, library, fitness area, cinema, extensive gardens and guest areas.

We have recently merged with Abbeyfield Chelsea and Fulham which has added 2 additional Supported Housing and an additional Accommodation Property.

We are looking to recruit a Finance Assistant to cover a maternity leave on a fixed term contract for one year commencing December 2025. This will be a part-time role covering 21 hours per week.

Please submit CV and covering letter to apply.

Job Description

Title: Finance Assistant - Maternity Cover 1 year

Responsible to: Assistant Finance Manager

Department Head: Finance Manager

Hours & Salary

P/T 21 hours per week - Salary FTE £25,000pa - pro rata £15,000pa

Job Purpose:

To deliver, and maintain, the smooth running of the day-to-day finance function for Southern Oaks (SO)

Responsibilities

• Purchase Ledger Management
• Ensure correct coding, approval and timely processing of all supplier invoices.
• To complete regular Credit Card reconciliations against staff expenditure and Supplier Statement reconciliation.
• Prepare and process weekly payment runs.
• Complete monthly supplier and control account reconciliations
• Dealing with telephone calls from suppliers relating to requests for payment and general queries.

• Sales Ledger Management
• Raise sales Ad Hoc sales invoices to support the Assistant Finance Manager
• Raise Go cardless payments

• Other duties
• Support our internal POS system.
• Create and maintain stock records for shop, bar & restaurant.
• Perform ad hoc analysis, cost investigation and reporting from Business Central
• Attend meetings as required.
• Ensure all record keeping complies with the terms of the Data Protection Act (2018)
• Ensure SO policies and procedures are always adhered to.

Expected Outcomes

All tasks follow the correct process and completed in a timely manner

Financial transactions are in accordance with GAAP, HRA and other regulatory bodies as well as SO financial regulations

Invoices are well managed and processed to comply with payment terms

Supplier and Customer queries are minimised and responded to efficiently

Candidate profile

Essential requirements:

• Highly developed interpersonal skills, with the ability to communicate effectively with a range of stakeholders: residents, trustees, volunteers, suppliers, council officers etc.
• Excellent Excel and Word skills, proficient with SharePoint and other Microsoft products
• Excellent level of numerical, literacy and analytical skills
• Able to work equally well independently and as part of a team.
• Good organisational skills with attention to detail
• Problem solver who seeks to improve performance, efficiency and effectiveness.
• Self-starter with proactive approach
• Excellent relevant qualifications at GCSE and A level or equivalent
• Training will be given on systems

Desirable but not essential requirements:

• Book-keeping experience: maintaining sales and purchase ledgers.
• AAT qualified or equivalent
• Experience of working with established office procedures and systems
• Experience of using Business Central
• Experience of working for a registered housing provider or similar
• Experience of translating financial data to non-finance personnel
• Experience of working with older people