Finance Assistant

Clinigen; East Staffordshire; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Pension contributions 4.5% matched

Life assurance 4 x annual salary

Flexible Benefits Platform £25/month

Enhanced Employee Assistance Programme

Shopping discounts with retailers

Long service awards

Recognition scheme & employee of the y

Job summary

Clinigen is seeking a Finance Assistant to join the Billing Team on a 12-month fixed-term contract. You will deliver a high-quality billing service, ensure projects are properly set up in the ERP system, and raise client invoices on time with accurate reconciled documentation.

You will work with Program Managers and internal stakeholders to confirm billing requirements, support debt collection, and assist with month-end activities including accruals and journal postings.

Qualifications

• 1–2 years’ experience in a similar billing or finance role.
• Part qualified ACCA/CIMA or studying AAT.
• Excellent communication, verbal and written.
• Experience with ERP systems, Oracle preferred.
• GCSE English and Maths at grade A-B.
• Proficient with Microsoft Office, esp. Excel (lookups, pivot).

Responsibilities

• Prepare monthly sales reports and fees for MA clients.
• Review pass-through costs for client recharging.
• Manage end-to-end invoicing, ADI uploads, and distribution of invoices.
• Collaborate with Program Managers to confirm billing requirements.
• Support month-end activities, including revenue accruals and journal postings.
• Process customer rebates and maintain client records.
• Identify opportunities for automation and process improvements.

Skills

ERP experience (Oracle)

Microsoft Excel

Communication skills

Attention to detail

Organisational skills

Education

ACCA/CIMA (part qualified)

AAT studies

Tools

Oracle ERP

Job description

Clinigen is a rapidly growing global specialty pharmaceutical and services company with a unique combination of businesses. Our divisions operate in a complex global regulatory environment and ensure that vital medicines are delivered securely on time and wherever they are needed in the world.

We are currently 1,100 people headquartered in the UK with global offices in the US, EU, JAPAC and South Africa. Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued expansion.

This is a 12-month fixed-term contract opportunity within the Billing Team, part of the Group Transactional Finance function. The role is responsible for delivering a high-quality billing service, ensuring projects are accurately set up and maintained within the ERP system and client invoices are raised in a timely and accurate manner. The successful candidate will be proactive, driven, and solution-focused, with the ability to identify and resolve issues collaboratively while building strong working relationships across the business and wider Finance team. The role also includes responsibility for the efficient administration of Accounts Receivable processes, reporting, and related activities, including the timely processing of partner rebates and other transactional finance tasks.

Key Responsibilities:

• Prepare monthly sales reports and calculate fees for Managed Accounts (MA) clients, ensuring accuracy and timely delivery of financial information.
• Review and process pass-through costs for client recharging, supporting accurate billing and revenue recognition.
• Manage the end-to-end invoicing process, including ADI uploads, invoice generation, project billing, and distribution of invoices with supporting reconciled documentation.
• Collaborate with Program Managers and internal stakeholders to confirm billing requirements, resolve invoice queries, and support debt collection activities.
• Assist with month-end activities, including revenue accruals, journal preparation, credit notes, manual adjustments, and reporting support.
• Process customer rebates and maintain accurate client records, ensuring compliance with agreed terms and effective administration of Accounts Receivable activities.
• Support continuous improvement initiatives by reviewing finance processes, identifying opportunities for automation and efficiency, providing ad hoc finance support, and maintaining cross-functional knowledge to ensure business continuity.

Requirements

• Minimum 1-2 years’ experience of operating in a similar role is essential.
• Part qualified ACCA/CIMA or studying AAT an advantage
• Excellent communication skills, both verbal and written, and ability to build effective working relationships with internal and external customers
• Must have experience working on a previous ERP system (Oracle is preferred).
• English and Mathematics GCSE grades A-B (or equivalent).
• Highly computer literate; experience operating with all Microsoft Office software, including proficient with Excel (Look ups / Pivot tables).
• Confident dealing with managers and employees at all levels.
• Attention to detail and accuracy.
• Problem solving skills, proactive and “can do” attitude.
• Organisation and prioritising skills.
• Ability to meet deadlines.
• Ability to work independently and collaboratively within a team.
• Pension contributions 4.5% matched
• Life assurance 4 x annual salary
• Flexible Benefits Platform with £25/month Company contribution
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards

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