Finance Assistant

AD Finance; Coventry; On-site; GBP 22,000 - 28,000; Full time

Job summary

Alexander Daniels is seeking an experienced and organised Finance Administrator to join their Coventry team on a permanent, full-time basis. This is a varied role supporting finance, payroll and general office administration within a busy business environment.

You will manage sales and supplier invoices, use Sage for accounting and payroll, and handle month-end tasks, VAT returns and supplier payments while maintaining accurate records.

Qualifications

• 3–5 years' experience in finance or accounts administration.
• Experience in office administration.
• Strong Microsoft Excel skills.
• Good working knowledge of Microsoft Office applications.
• Experience using Sage Accounting and Payroll.
• Excellent attention to detail and organisational skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Process sales orders and customer invoices.
• Post sales and purchase invoices into Sage.
• Match supplier invoices to purchase orders.
• Raise credit notes where required.
• Maintain customer and supplier records.
• Process supplier payments.
• Reconcile bank accounts and supplier statements.
• Assist with month-end, quarter-end and year-end finance activities.
• Prepare and submit VAT returns.
• Maintain employee attendance, holiday and absence records.
• Process payroll information through Sage Payroll.
• Update payroll records, tax codes and pension contributions.
• Prepare starter documentation, contracts and employee correspondence.
• Maintain accurate employee files and records.
• Manage office supplies, PPE, workwear and consumables.
• Maintain filing, scanning and document control systems.
• Monitor training and certification renewal dates.
• Support general office and administrative activities as required.

Skills

Excel

Microsoft Office

Attention to detail

Organisational skills

Time management

Prioritisation

Independent worker

Tools

Sage Accounting and Payroll

Job description

Alexander Daniels are looking for an experienced and organised Finance Administrator to join a business based in Coventry on a permanent, full-time basis. This is a varied role supporting finance, payroll and general office administration within a busy business environment.

Key Responsibilities

Finance

• Process sales orders and customer invoices.
• Post sales and purchase invoices into Sage.
• Match supplier invoices to purchase orders.
• Raise credit notes where required.
• Maintain customer and supplier records.
• Process supplier payments.
• Reconcile bank accounts and supplier statements.
• Assist with month-end, quarter-end and year-end finance activities.
• Prepare and submit VAT returns.

Payroll & HR Administration

• Maintain employee attendance, holiday and absence records.
• Process payroll information through Sage Payroll.
• Update payroll records, tax codes and pension contributions.
• Prepare starter documentation, contracts and employee correspondence.
• Maintain accurate employee files and records.

General Administration

• Manage office supplies, PPE, workwear and consumables.
• Maintain filing, scanning and document control systems.
• Monitor training and certification renewal dates.
• Support general office and administrative activities as required.

Experience & Skills

• 3-5 years' experience in a finance or accounts administration role.
• Previous office administration experience.
• Strong Microsoft Excel skills.
• Good working knowledge of Microsoft Office applications.
• Experience using Sage Accounting and Payroll, or similar systems.
• Excellent attention to detail and organisational skills.
• Ability to work independently and manage multiple priorities.