Finance Assistant

Spencer Bull Recruitment Limited; Cambridgeshire and Peterborough; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment agency is seeking a Finance Assistant for a successful Wealth Management company near St Albans. This role involves managing income processes in Xero, handling accounts payable, and reconciling bank accounts across multiple companies. Ideal candidates will possess strong numeracy skills, attention to detail, and experience with Xero or similar software. The position offers a hybrid work model with three days in the office and two days remote.

Qualifications

• Previous experience in a similar role.
• Experience with Xero or similar software.
• Working knowledge of Excel.

Responsibilities

• Upload cash transactions for all companies via bank file excel upload.
• Manage accounts payable processes including checking invoices and coding.
• Reconcile bank accounts across 4+ companies in Xero.

Skills

Excellent numeracy skills

Strong eye for detail

Team-oriented

Tools

Xero

Excel

iO

Subsheet

Job description

Fabulous opportunity for a finance assistant working for a highly successful Wealth Management company on the outskirts of St Albans. The role would require 3 days in the office and the opportunity to work from home for 2 days.

The role is varied and includes the following responsibilities:

Income - iO, Xero, and Subsheet

• Upload cash transactions for all companies via bank file excel upload. Add provider statements to the iO system. Collect commission statements (e.g., from post, emails, portal logins) and save on file. Check automatic matching to ensure everything has been allocated. Manually match and allocate statements on locking day.

• Raise sales invoices in Xero to reconcile cash receipts. Ensure correct allocation of income type. Upload statements to Xero as supporting evidence.

• Manually input to update columns with dates and amounts received.

• Regularly check postings to ensure iO, Subsheet, and Xero match. Maintain up-to-date process notes/manual for income process. Continuously develop the process to ensure automation where possible and efficient use of time.

Accounts Payable

• Manage accounts payable processes including checking invoices, coding invoices, scheduling payment runs, and reconciling payments in Xero. Record all costs accurately and descriptively. Liaise with suppliers to obtain copies or missing invoices. Liaise with debit card holders to obtain confirmation/receipts to support spend. Regular review of costs to ensure correct invoicing. Maintain the accounts shared mailbox, including timely and professional replies to queries. Maintain contact/supplier listing in Xero for accurate record keeping.

Other

• Reconcile bank accounts across 4+ companies in Xero. Manage sales invoicing for the subsidiary Lumin Pensions, issuing invoices and updating finance tracker. Contact providers for missing statements and investigate missing income lines. Liaise with paraplanners to amend/add plans in iO for correct statement line allocation. Participate in the bi-monthly iO lock (around the 15th and last working day of the month). Fixed asset tracking. Other ad hoc finance tasks as necessary.

The company seeks a bright, outgoing, team-oriented individual with previous experience in a similar role, excellent numeracy skills, and a strong eye for detail. Experience with Xero (or similar QuickBooks/Sage) and a working knowledge of Excel are desired.