Finance Assistant

Catalyst Inc; Belfast City District; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Private medical insurance for you and

Life assurance policy

Enhanced parental leave

Free events

Free parking onsite

Job summary

Catalyst is seeking a Finance Assistant to support day-to-day financial operations including accounts payable/receivable, bank reconciliations, and expense processing. The role is based in Belfast with a hybrid working arrangement and a 12-month fixed term contract.

Ideal candidates have at least two years in finance administration, strong numerical skills, and experience with Sage 50 or similar ERP systems. Generous benefits include private medical insurance and enhanced parental leave.

Qualifications

• Two years experience in accounts, finance administration or project support.
• Experience with accounts payable/receivable, bank reconciliations, expenses or transaction processing.
• Experience using Sage 50 or similar ERP/accounting system.

Responsibilities

• Gathers and organises documentation for project funding claims.
• Prepares draft claims and packs for Project Accountant review.
• Ensures expenditure is supported by invoices and timesheets.

Skills

Numeracy

Attention to detail

Excel

Communication

Independent work

Education

Accounting Technician qualification or finance study

Tools

Sage 50

Microsoft Dynamics

Job description

Catalyst is seeking a Finance Assistant to play an important role in our Finance Team. You will support the smooth and accurate delivery of day-to-day financial operations, including accounts payable and receivable, bank reconciliations, expense processing, transaction processing and finance administration.

Key Information

• Contract- Full- time, fixed-Term 12 months, with opportunity to be extended
• Competitive salary – up to £30k
• Based at the Innovation Centre, Queen’s Road, Belfast (hybrid working arrangement available)

Private medical insurance for you and your dependents

Generous life assurance policy

Enhanced parental leave packages

Free open access to company organised events

Free parking onsite

Responsibilities

Project Claims Administration:

• Gather, collate, and organise supporting documentation for project funding claims.
• Prepare draft claims and claim packs for review by the Project Accountant.
• Ensure expenditure is supported by appropriate invoices, timesheets, and funder procurement requirements.
• Maintain accurate and up-to-date project records and filing systems.
• Liaise with project teams to obtain required financial and supporting documentation.
• Monitor claim deadlines and assist in ensuring submissions are completed on time.
• Highlight any missing information or discrepancies to the Project Accountant.

Finance Administration:

• Process purchase invoices and assist with routine finance transactions.
• Support supplier statement reconciliations and other account reconciliations as required.
• Assist with maintaining accurate financial records within the accounting system.
• Provide support during month-end processes.
• Respond to routine finance queries from colleagues and suppliers
• Assist the Project Accountant with ad hoc finance tasks and reporting requirements.
• Provide administrative support to the wider finance team when required.
• Minimum two years experience in an accounts, finance administration, or project support role.
• Experience of accounts payable, accounts receivable, bank reconciliations, expenses or transaction processing.
• Experience using a finance system or other accounting software, with confidence entering and maintaining financial data.
• Strong numeracy, accuracy and attention to detail, with the ability to manage competing deadlines.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong communication and customer-service skills, with the ability to build effective relationships with internal and external stakeholders.
• Ability to work independently, follow established procedures and handle confidential financial information appropriately.
• Accounting technician qualification or relevant finance study in progress.
• Experience of working with Sage 50, Microsoft Dynamics or a similar ERP/accounting system.
• Experience in a not-for-profit, grant-funded or multi-project environment.
• Knowledge of following procurement processes and adhering to strong financial governance
• Previous experience working with funded projects

Special Requirements

• Proof of right to work in the UK.

Criteria may be enhanced to facilitate shortlisting. Exceptional candidates who do not meet all criteria may still be considered where relevant skills and experience are demonstrated.

• About Catalyst
• Diversity and Inclusion at Catalyst
• Working at Catalyst
• Our Values

Contact Joe at [e-mail]

HR Officer

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