Finance Apprentice

North Staffordshire Combined Healthcare NHS Trust; Stoke-on-Trent; On-site; GBP 5,500 - 11,000; Full time

Benefits offered by this job

Flexible working opportunities

Equal opportunities employer

Job summary

North Staffordshire Combined Healthcare NHS Trust in Stoke-on-Trent is seeking a Finance Apprentice to support routine financial transactions, maintain records, and assist with accounts payable and receivable.

You will undertake a Level 2 Finance Apprenticeship, develop knowledge of NHS financial procedures, and work with a supportive team to deliver accurate reporting and efficient service.

Qualifications

• GCSE Maths and English (or equivalent).
• Experience in administration, customer service or related settings with attention to detail.
• Desirable: 5 GCSEs Grade 1-4.
• Awareness of NHS or public sector environments is a plus.

Responsibilities

• Process routine financial transactions including invoices, purchase orders and journals prepared by senior colleagues.
• Input financial information accurately into Trust systems according to procedures.
• Assist with maintenance of supplier and customer records.
• Support accounts payable and receivable processes.
• Maintain accurate financial records and documentation.
• Ensure electronic filing systems are accurate and organised.
• Update financial and operational data within Trust systems.
• Check information for completeness and refer anomalies to seniors.
• Maintain confidentiality of all financial information.
• Respond to routine enquiries from colleagues, suppliers and service users.
• Manage routine correspondence and assist with shared departmental mailboxes.
• Escalate complex queries to appropriate finance team members.
• Develop working relationships across the Trust and external stakeholders.
• Produce basic spreadsheets, reports and routine management information.
• Provide general administrative support to the Finance Department.
• Assist in preparation and organisation of financial documentation.
• Undertake and complete a Level 2 Finance Apprenticeship.
• Participate in training and mandatory learning activities.
• Develop knowledge of NHS financial procedures and systems.
• Apply apprenticeship learning to support service delivery.
• Work collaboratively to support an efficient, customer-focused finance service.
• Contribute to team objectives and service improvements.
• Adhere to Trust policies and maintain confidentiality and information governance.

Skills

Numeracy

Literacy

Communication

Attention to detail

Confidentiality

Education

GCSE Maths & English

Level 2 Finance/Accounts Apprenticeship

5 GCSEs Grade 1-4

Job description

Detailed job description and main responsibilities

Financial Administration

• Process routine financial transactions including invoices, purchase orders and journals prepared by senior colleagues.
• Input financial information accurately into Trust systems in accordance with established procedures.
• Assist with the maintenance of supplier and customer records.
• Support accounts payable and receivable processes.
• Maintain accurate financial records and documentation.

Data Management and Record Keeping

• Ensure electronic filing systems are maintained in an accurate and organised manner.
• Update financial and operational data within Trust systems.
• Check information for completeness and accuracy and refer anomalies to senior members of staff.
• Maintain confidentiality of all financial and organisational information.

Customer Service and Communication

• Respond to routine enquiries from colleagues, suppliers and service users in a professional and timely manner.
• Manage routine correspondence and assist with shared departmental mailboxes.
• Escalate complex queries or issues to appropriate members of the finance team.
• Develop effective working relationships across the Trust and with external stakeholders.

Reporting and Administration

• Produce basic spreadsheets, reports and routine management information.
• Provide general administrative support to the Finance Department.
• Assist in the preparation and organisation of financial documentation as required.

Apprenticeship and Personal Development

• Undertake and successfully complete a Level 2 Finance Apprenticeship.
• Participate in training, development and mandatory learning activities.
• Develop knowledge of finance systems, processes and NHS financial procedures.
• Apply learning from apprenticeship studies to support service delivery.

Team Working

• Work collaboratively with colleagues to support delivery of an efficient, customer-focused finance service.
• Contribute positively to team objectives and service improvements.
• Support colleagues across different finance functions where appropriate.

General Responsibilities

• Comply with Trust policies, procedures and professional standards.
• Maintain confidentiality and information governance requirements.
• Adhere to health and safety, infection prevention and control, safeguarding and risk management policies.
• Undertake any other duties commensurate with the grade and apprenticeship programme.

Person specification

GCSE Maths and English (or equivalent)

• GCSE Maths and English (or equivalent)

Desirable criteria

• 5 GCSE's Grade 1-4

Work experience

Essential criteria

• Experience of administration, customer service, school, college, voluntary or work experience demonstrating attention to detail and reliability.

Desirable criteria

• Experience using office software and data entry.

Knowledge & skills

Essential criteria

• Good numeracy and literacy skills. Basic IT skills. Ability to communicate effectively and work accurately. Ability to follow procedures and maintain confidentiality.

Desirable criteria

• Awareness of NHS or public sector environments.

Commitment to training

Essential criteria

• Demonstrates a commitment to undertake level 2 finance/accounts apprenticeship

Desirable criteria

• Already studying/passed level 2 finance/accounts

Personal Qualities

Essential criteria

• Willingness to learn, positive attitude, ability to work as part of a team and commitment to apprenticeship study.

Desirable criteria

• Previous experience of team working and demonstrating studying

North Staffordshire Combined Healthcare NHS Trust is an equal opportunities employer and values diversity. We offer a variety of flexible working opportunities for both full and part time staff. Job Share applicants will be fully considered and applications are particularly welcomed from current and previous service users

All correspondence at each stage of the process (including any offer packs) will be sent to you via the email address you applied from, please ensure you check your emails regularly.

Please check your junk / spam email folders for any further communication from us (NHS Jobs)

PLEASE NOTE THE FOLLOWING POINTS

• In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated above in order to prevent the number of applications received being unmanageable. You are advised to submit your completed application form as soon as possible to have the best chance of being considered.

• Priority will be given to NHS staff across the region who are at risk of redundancy, where the vacancy is at the same band or one below their current band and candidates meet the essential criteria for this post.
• All employees new to the Trust will be subject to a 6 month probationary period.
• All clinical staff bands 2-4 that are new to the Trust will be required to complete a Care Certificate.

Canvassing of members of the Trust or of any Committee of the Trust directly or indirectly for any appointment under the Trust shall disqualify the candidate for such appointment. The Trust does not pay travel expenses for candidates attending interviews.

ALL POSTS INVOLVING ACCESS TO PERSONS IN RECEIPT OF HEALTH SERVICES WILL BE SUBJECT TO A DISCLOSURE & BARRING SERVICE DISCLOSURE.

Please provide full contact details for all referees, especially their email addresses where possible. Failure to do may result in significant delays in your application. There may also be a requirement to provide additional referee details.