Finance Apprentice

Harris Church of England Academy; Rugby; On-site; GBP 18,000 - 24,000; Full time

Job summary

Harris Church of England Academy in Rugby is seeking a Finance Assistant to support the Finance Manager with accounts payable, accounts receivable and general financial administration. No previous experience required; on‑the‑job training will be provided and the role is a clear stepping stone into a career in Business and Finance.

You will help process invoices and payments, raise orders, prepare letters, assist with budgeting and reporting, and support staff, pupils and parents as needed.

Qualifications

• Applicants do not need previous experience to apply, but do need a desire to learn. This post will provide on the job training and is designed to give the successful applicant a step towards a career in the field of Business and Finance.

Responsibilities

• Accounts Payable: Processing invoices, checking to purchase orders and delivery notes, ensuring appropriate authorisation and timescales.
• Accounts Receivable: Raising and printing of sales invoices from appropriate documentation, checking for accuracy, and distributing to debtors; Preparing letters.
• Departmental Capitations: Assist with departmental spend against budget allocation; provide timely reports on income and expenditure for curriculum budgets; assist staff with purchasing.
• General Duties: Raising orders for departments; set up payments; filing accounts and documentation; dealing with enquiries from pupils, staff and parents; cover/reception support as required.

Job description

KEY PURPOSE

Under the direction of the Finance Manager, to assist in the provision of financial, administrative and clerical support functions. Applicants do not need previous experience to apply, but do need a desire to learn. This post will provide on the job training and is designed to give the successful applicant a step towards a career in the field of Business and Finance.

ACCOUNTABILITIES

The appointee will be line managed by the Finance Manager.

PRINCIPLE RESPONSIBILITIES

Accounts Payable:

• Processing invoices, checking to purchase orders and delivery notes, ensuring appropriate authorisation and timescales
• Assist with preparing invoices for cheque run/ BACS and process payments following required authorisation having been gained and ensuring cheques are signed by relevant signatories

Accounts Receivable:

• Raising and printing of sales invoices from appropriate documentation, checking for accuracy, and distributing to debtors
• Preparing letters

Departmental Capitations:

• To assist with departmental spend against budget allocation, ensuring that budget holders are given timely and accurate information
• Assist with monitoring income and expenditure relating to curriculum budgets and provide timely reports
• Assisting members of staff regarding purchasing

General Duties

• Raising of orders for departments. Assisting with the deliver receipting of orders
• Assist with some general researching on grants available & collating information for funding
• Set up payments via WisepayRun reports for financial management
• Filing accounts, orders and documentation
• Following all financial management procedures
• Researching and getting quotes for goods to provide best value
• Dealing with enquiries from pupils, staff and parents
• Cover/support other administration posts including Reception, Reprographics and Student Services when required