Finance and Operations Coordinator

BRITISH UNIVERSITIES AND COLLEGES SPORT LIMITED; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension scheme

Health care plan

Cycle to work

Christmas closure

Volunteering day leave

Hybrid working

Wellbeing activities

Learning and development

Job summary

BRITISH UNIVERSITIES AND COLLEGES SPORT LIMITED is seeking a Finance and Operations Coordinator to manage Xero reconciliations, payroll, invoicing, and payments, while coordinating office suppliers and staff systems. You will support nationwide university sport events and help improve processes in a friendly, development‑minded team.

This role offers hybrid working and opportunities to contribute to BUCS’ mission of delivering the best university sports experience across the UK.

Qualifications

• Experience handling finance and operations processes.
• Experience with payroll and bulk invoicing.
• Ability to identify process improvements and implement changes.

Responsibilities

• Handle Xero reconciliations, payroll, bulk invoicing and payments.
• Manage office suppliers and staff systems, and support member events.
• Spot and implement improvements to streamline processes.

Skills

Finance operations

Payroll processing

Invoice processing

Tools

Xero

Job description

Description

About the Role

Join BUCS as a Finance and Operations Coordinator and become a driving force behind our mission to deliver the best university sports experience in the UK.

As Finance & Operations Coordinator, you’ll be the go-to person keeping our finances and day-to-day operations running smoothly. From handling Xero reconciliations, payroll, bulk invoicing, and payments to managing office suppliers, staff systems, and supporting member events, this is a genuinely varied role where your work directly supports university sport nationwide.

You’ll have real ownership spotting improvements, streamlining processes, and seeing your ideas make an immediate difference - all while working in a friendly, inclusive team that values development and new perspectives. If you’re organised, enjoy variety, and want to combine finance and operations in a role that truly matters to students, this is a great opportunity to grow your career with us.

Working at BUCS

BUCS prides itself on being an ambitious and challenging place to work, where staff enjoy work, embrace development opportunities, and have fun.

Benefits include:

• Generous Pension Scheme.
• Paid Health Care Plan.
• Tax-free - Cycle to work scheme.
• Christmas Closure.
• Volunteering Day leave.
• Flexible - hybrid working.
• Wellbeing and Social activities.
• Company-supported Learning and Development opportunities.

Application deadline:

23:59 on Friday 16 October 2026.

Interview Information:

If successful candidate will be called to interview on the provisional date of W/C 26 October 2026.

Candidates who successfully advance to the interview stage will receive further information about logistics and tasks via email. Some candidates may proceed to a second interview, which will be communicated accordingly. If any reasonable adjustments are required, please communicate them when accepting the interview offer.

Due to the expected high number of applications, it is likely we will only be able to provide feedback to those who reach the interview stage. If you don’t hear from us within two weeks of the closing date, please assume that, unfortunately, your application has not been successful.

Applicants should have the right to work in the UK and will be asked to provide proof of their eligibility to work in the UK before employment is confirmed.

Data Protection Statement

Any personal data submitted to BUCS in the course of this recruitment process will be held securely and processed solely for the purposes of recruitment. It will be held for the duration of the recruitment process, and if employed by BUCS, for the duration of the contract of employment and to fulfil the statutory, or recommended, retention periods when no longer an employee of British Universities and Colleges Sport. BUCS will comply with data protection legislation at all times and in line with BUCS Privacy Policy.