Finance and Operations Assistant

Cobalt Recruitment; Greater London; On-site; GBP 18,000 - 24,000; Part time

Job summary

Cobalt Recruitment is seeking a Property Finance and Operations Assistant for a part-time position offering broad exposure across real estate investment and development activities. The role provides flexibility and the chance to grow responsibilities as you become more integrated with the Financial Controller.

You will be involved in rent and service charge collection, credit control, invoices, reconciliations, VAT prep, and Charitable Trust administration, within a small team and supportive

Qualifications

• Familiar with finance and administrative tasks relevant to the role.
• Basic understanding of accounting and double-entry bookkeeping.
• Attention to detail and clear communication are essential.
• Proficiency in MS Office or Google Workspace skills are required.
• Ability to prioritise workloads and work independently within a small team.

Responsibilities

• Raise rent and service charge demands and manage credit control.
• Process invoices, expenses, payments and utility recharges.
• Complete bank reconciliations and maintain cashflow records.
• Maintain sales and purchase ledgers using Propman.
• Support quarter-end processes, VAT preparation and service charge reconciliations.
• Assist with Charity Trust administration and donations.
• Support the smooth running of the office, including systems, suppliers, records and correspondence.

Skills

Working knowledge of finance & admin

Double-entry bookkeeping

Attention to detail & communication

MS Office / Google Workspace

Prioritise workloads, work in small t​

Education

AAT or similar qualification

Tools

Propman

Job description

The organisation

You'll join a small property business offering broad exposure across several real estate investment and development companies. The role provides part‑time flexibility and the opportunity to develop as your responsibilities grow.

The role and responsibilities

• Raise rent and service charge demands and manage credit control.
• Process invoices, expenses, payments and utility recharges.
• Complete bank reconciliations and maintain cashflow records.
• Maintain sales and purchase ledgers using Propman.
• Support quarter‑end processes, VAT preparation and service charge reconciliations.
• Assist with Charity Trust administration and donations.
• Support the smooth running of the office, including systems, suppliers, records and correspondence.

The skills needed

• Working knowledge of similar finance and administrative responsibilities.
• A sound understanding of basic accounting and double‑entry bookkeeping.
• Good attention to detail and communication skills.
• Working knowledge of Microsoft Office or Google Workspace.
• The ability to prioritise workloads and work independently within a small team.
• Property‑sector experience, Propman knowledge and an AAT or similar qualification are desirable rather than essential.

This is an opportunity for a Property Finance and Operations Assistant seeking a broad part‑time role with direct exposure to the Financial Controller and room to develop.