Finance And Office Administrator

Finance and Office Administrator | Cheltenham | up to £35,000 | Onsite parking

The Company

My client is in the retail sector.

Role

This role is an opportunity to join a growing business looking after their accounts and office administration functions within a small and friendly team. They are looking for an experienced Finance and Office Administrator to support the CEO and the senior leadership team.

Key Responsibilities

1. Bank Reconciliations
2. Posting using Xero Cloud based accounting software
3. Purchase Ledger
4. Supervising/supporting Accounts Assistant invoice posting
5. Obtaining manager approvals for invoices
6. Matching supply invoices to delivery notes and checking prices correct
7. Posting miscellaneous invoices through invoice manager - Hubdoc
8. Credit Control/Sales Ledger for B2B and Marketing contributions
9. Liaise with Corporate Sales on credit sales
10. Credit Check Evaluation
11. Payroll preparation for external company accounts using Planday
12. Month End Processes
13. Debtors/Creditors reporting
14. Review VAT reporting on Xero
15. Monthly Budget Reporting for Marketing
16. Marketing Partnerships, issuing and allocating invoices to orders
17. Liaise with external accountants to submit the month end data for processing
18. Updating Pricelists on a regular basis in order to ensure correct prices on the websites and Xero (this is done in conjunction with the Stock Admin Team). Provide pricing schedules for CEO approval.
19. Chargebacks Resolution - with the help of customer services supervisor/manager
20. Day to day liaison with Suppliers, Customers, leadership team and staff (warehouse, customer services, directors)
21. Imports/Exports Documentation Processing
22. Processing all holiday and sick leave ensuring accurate records are maintained and other HR administration
23. Maintaining stationary and office supplies

Personal Profile

1. Experience in working in an account's role for at least 2 years+
2. Experience in working with a cloud-based accounting system, preferably some Xero
3. Great Excel skills and good numeracy

Job Types: Full-time or flexible working hours, Permanent

Benefits:

1. Statutory Pension
2. Cycle and Tech scheme
3. Flexible schedule
4. On-site free parking
5. Store discounts
6. Assistance with training
7. Annual Bonus
8. 20 days plus 1/year plus bank holiday

Schedule:

Monday to Friday
Standard hours 9.00 to 5.00pm to include unpaid half hour lunch break

For further information, please contact Rhian Mountjoy.

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