Finance and Data Administrator

JLL; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading property management firm in Bristol seeks an experienced Administrator to support financial and data management. This on-site role involves managing service charges, maintaining budget records, and ensuring compliance with health and safety standards. Ideal candidates will have at least 3 years of administration experience, strong communication skills, and proficiency in Microsoft Office. Application adjustments can be discussed via their contact email.

Qualifications

• At least 3 years of administration experience required.
• Ability to innovate and implement new systems and processes essential.
• Proficient in handling financial management and administrative tasks.

Responsibilities

• Support the Finance & Data Manager in financial responsibilities.
• Manage service charges including budgeting and invoicing.
• Administer systems to produce accurate accounts and reports.

Skills

Administration experience

Innovative system implementation

Effective communication

Analytical skills

Microsoft Office proficiency

Organized and meticulous

Education

AAT or A-level standard

Job description

Objective

To provide administration support to the Destination, including financial management, business management, and statistical information, and to deputise in the absence of the Finance & Data Manager. The role also supports the management team with the effective operations of the Destination.

Primary Purpose

To develop and contribute to the asset management strategy and business objectives, ensuring high standards of onsite management and care. Maintain the Destination as a best-in-class environment for trade, visits, residence, and work.

Key Responsibilities:

• Support the Finance & Data Manager in data and finance responsibilities.
• Manage service charges, including invoicing, budgeting, expenditure, and reconciliation.
• Maintain budget records, track invoices/purchase orders, and report expenditure.
• Administer systems like Proactis, footfall, and car park data to produce accurate accounts and reports.
• Participate in the Management Team to shape strategic vision.
• Develop procedures to improve efficiency and savings in service charge management.
• Oversee car park financial performance and reporting collaboratively with senior management.
• Understand P&L components of the car park budget and suggest initiatives for efficiency.
• Support health & safety compliance and safety standards enhancement.
• Refine procedures for optimal financial management.
• Manage data reporting systems for footfall, sales, car park, and environmental data, providing timely reports.
• Ensure systems and audits comply with policies on energy procurement, ISO45001, ISO14001, and manage utility costs without compromising service quality.
• Perform other duties as necessary.

Essential Skills and Experience:

• At least 3 years of administration experience.
• Ability to innovate and implement new systems and processes.
• Proven administrative capabilities.
• Effective communication skills across all levels.
• Strong analytical skills.
• Team-oriented attitude.
• High proficiency in Microsoft Office.
• Organized and meticulous.

Desirable Qualifications:

• AAT or A-level standard (UK) - Third Level Qualification.
• Knowledge of GDPR.

Location: On-site – Bristol, GBR

If this role resonates with you, we encourage you to apply, even if you don’t meet all requirements. For application process adjustments, contact [e-mail] or call [phone]. For other inquiries, please visit our Contact Us page. We look forward to hearing from you!

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