FINANCE AND ADMIN ASSISTANT

Integrated Care System; Buxton; On-site; GBP 20,000 - 25,000; Part time

Job summary

A local healthcare network in Derbyshire seeks a detail-oriented Finance and Administration Assistant to support financial operations and administrative tasks. This part-time role (0.5 FTE) provides an opportunity to join a dynamic team focused on improving community health. Applicants should have GCSEs in Maths and English, experience in finance/admin roles, and strong numerical and Excel skills.

Benefits

Flexible working hours

Support and training provided

Qualifications

• Experience in finance/admin roles.
• Organised and detail-oriented.
• Understanding of GDPR & confidentiality.
• Experience using financial software.

Responsibilities

• Support day-to-day financial transactions including invoice processing, expenses, and purchase orders.
• Assist with payroll processing and maintain accurate financial records.
• Provide administrative support including meeting coordination and recruitment administration.
• Act as a point of contact for finance and admin-related queries.

Skills

Numerical skills

Excel proficiency

Communication skills

Attention to detail

Education

GCSE Grade A-C in Maths and English

Tools

Xero

Sage

Job description

Derbyshire Dales Primary Care Network Ltd (DDPCNLtd) is seeking a detail-oriented and proactive Finance and Administration Assistant to support its growing team. Reporting directly to the Operations Manager, this role is key to ensuring smooth financial operations and providing high-quality administrative support to the PCN's leadership and member practices. This is a great opportunity to join a dynamic and collaborative network of GP practices working together to improve the health and wellbeing of local populations.

Main duties of the job

1. Support day-to-day financial transactions including invoice processing, expenses, and purchase orders.
2. Maintain accurate records of PCN income and expenditure, including ARRS, IIF, and DES funding streams.
3. Assist with payroll processing by liaising with external payroll providers.
4. Reconcile financial data and maintain spreadsheets to support cash flow and budget tracking.
5. Prepare summary reports and assist with end-of-year accounts and audit preparations.
6. Monitor expense claims and ensure policy compliance.
7. Work with the Operations Manager and accountants to support accurate financial governance and reporting.

Administration Support

1. Provide administrative support to the PCN team, including meeting coordination, agenda setting, and minute-taking.
2. Support recruitment administration, including job adverts, shortlisting packs, and onboarding paperwork.
3. Maintain accurate HR records, including contracts, training logs, and DBS documentation.
4. Ensure digital and physical filing systems are up to date and GDPR compliant.
5. Assist in the preparation of reports and submissions to the ICB, NHS England, and other stakeholders.

Communication & Collaboration

1. Act as a point of contact for finance and admin-related queries from practices, suppliers, and external partners.
2. Work collaboratively with the Operations Manager and other PCN staff to support effective delivery of PCN services.
3. Contribute to a positive and efficient working culture within the PCN.

About us

DDPCN (Derbyshire Dales Primary Care Network) is located at Scholes Mill, Tansley near Matlock, supporting 7 GP practices in the beautiful Derbyshire Dales.

The successful applicant will join a respected PCN team with a one-team ethos, offering flexible part-time working on a permanent basis.

Job description

Job responsibilities

As outlined previously.

• This is a part-time role (0.5 FTE) with flexibility around working hours.
• Some travel within the Derbyshire Dales area may be required.
• Support and training will be provided as part of our commitment to staff development.
• Applicants interested in a full-time position are welcome to express interest in combining this role with a 0.5 FTE Assistant Care Coordinator role.

Person Specification

Qualifications

Essential

• GCSE Grade A-C in Maths and English.
• Experience in finance/admin roles.
• Strong numerical and Excel skills.
• Organised and detail-oriented.
• Understanding of GDPR & confidentiality.
• Excellent communication skills.
• Experience using financial software (e.g., Xero, Sage).
• Minute-taking and report writing.

Desirable

• Familiarity with NHS or healthcare setting.
• Knowledge of budget monitoring.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and a Disclosure will be required to check for any previous criminal convictions.

Employer details

Employer name

Derbyshire Dales Primary Care Network

Address

Darley Dale Medical Centre
Dale Road South
Darley Dale
Matlock
Derbyshire
DE4 2EU

Employer's website

https://ddpcn.co.uk/