Finance Administrator

Lucy Electric; Thame; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading company in intelligent power distribution solutions seeks a Finance Administrator to join their Thame team. This integral role involves processing invoices, supporting month-end processes, and contributing to financial reporting. Ideal candidates will have AAT qualifications and extensive experience in Purchase Ledger, ensuring accuracy and efficiency in all financial tasks.

Qualifications

• 3 years experience in Purchase Ledger and month-end processing.
• Excellent written and verbal communication skills.
• Computer literate in Microsoft Office to intermediate level.

Responsibilities

• Support month-end process and ad-hoc assignments.
• Process invoices and conduct company credit card reconciliations.
• Prepare monthly management reports pack and cash forecasts.

Skills

Numerical accuracy

Communication skills

Time management

Education

AAT qualified

Tools

D365

Microsoft Office

Job description

Internal Job Title: Finance Administrator

Business:Lucy Electric UK

Location: Thame (Hybrid)

Job Reference No: 4044

Job Purpose:

The Finance Administrator is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions, as well as providing processing support to the Accounts Payable function

Responsible for supporting month-end process and ad-hoc assignments

Responsible for processing invoices received for payment for all related businesses, and for undertaking the payment of creditors in an accurate, efficient, and timely manner

A passion for numbers, accuracy, and skills in calculating figures is essential, along with keen attention to detail and able to understand and follow processes

Business Overview:

Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with features such as remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium and low-voltage switchgear for utility, industrial and commercial applications.

Job Dimensions:

To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.

Key Accountabilities:

These will include:

• Month-end process
• Perform month-end processing tasks and reconciliations.
• Process staff claims
• Perform company credit card reconciliations.
• Allocate operating costs to respective business units
• Ensure the appropriate controls are in place and followed.
• Reconcile supplier and customer statements monthly.
• Liaise with external and internal audit.
• Financial Reporting and planning
• Preparation of monthly management reports pack
• Preparation of cash forecasts
• Invoice Processing
• Match invoices to purchase orders and goods received notes, using 3-way matching, and process on the D365 Purchase Ledger
• Prepare and assign non-product invoices for approval via the TAPS / Capture system. Process authorised invoices on the D365 Purchase Ledger.
• Ensure invoices are received from bona-fide suppliers, are correctly calculated (including VAT) and sufficiently detailed.
• Perform an initial check on the coding of purchase invoices and expenses.
• Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.
• Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.
• Manage and record batch transaction processing on the D365 finance system.
• Payment Processing
• Generate payments schedules for authorisation i.e. UK BACs, cheques, and foreign currency HSBCNet transfers.
• Ensure payments are made only after they are properly authorised.
• Pay suppliers in the most cost-efficient way.
• Ensure urgent payments are made quickly and efficiently, and after proper approval has been obtained.
• Ensure all outstanding invoices are processed before purchase ledger close down dates.
• Ensure budget-holders are aware of purchase ledger close down dates and the last date invoices can be received to be included in a payment run.
  
  

Covering Management Accountant / Finance Administrator / Purchase Ledger Supervisor when on annual leave. Dealing with other ad-hoc duties when the business required.

Qualifications, Knowledge, And Experience

Minimum:

• AAT qualified
• 3 years experience in Purchase Ledger and month-end process minimum
• Excellent written and verbal communication skills
• Computer literate in Microsoft Office to intermediate level
• Knowledge of D365 would be an advantage
  
  

Behavioural Competencies

• Able to prioritise workload effectively
• Numerical accuracy
• Understand and follow processes
• High degree of accuracy and attention to detail
• Good knowledge of double entry bookkeeping
• Excellent telephone manner and good communication skills
• Ability to meet tight deadlines
• Excellent team player and thorough and professional approach to work
  
  

Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!