Finance Administrator

Sports Travel Group; St Andrews; On-site; GBP 28,000 - 30,000; Part time

Benefits offered by this job

Workplace pension

Bonus schemes

25 days holiday pro-rated

Professional development

New laptop

Team outings

Job summary

Sports Travel Group is seeking a Finance Administrator to join our finance team in a part-time capacity. The role focuses on day-to-day accounts payable and receivable processing, supplier invoices, VAT coding, and reconciliations, while supporting the Group Financial Controller.

The successful candidate will have at least 1 year in an accounts role, experience with Xero, and strong organizational and communication skills.

Qualifications

• Minimum 1 year in an accounts role
• Experience working with Xero preferred
• Strong organizational and problem-solving skills, with a keen eye for detail
• Excellent written and verbal communication skills
• Proficient in digital tools and CRM systems
• A professional and engaging telephone manner
• Creativity, flexibility, and a positive can-do attitude
• Self-motivated and ambitious, with a team-oriented approach
• A passion for golf and sport is a plus

Responsibilities

• Execute and verify day-to-day transaction processing for AP/AR ledgers and generate sales invoices
• Follow up on outstanding client payments
• Process supplier invoices and staff expenses with correct coding
• Perform daily bank reconciliations in Xero and run weekly payments
• Support month-end close preparations and management reporting
• Maintain bookings and key sales data in live sheets and Xero
• Verify VAT coding on sales and purchase invoices and re-code as needed
• Provide peak-period support to finance and operations teams

Skills

Organizational skills

Problem solving

Excellent communication

CRM systems

Telephone manner

Team oriented

Can-do attitude

Passion for golf and sport

Tools

Xero

CRM systems

Job description

We craft extraordinary golf travel experiences for the world's most discerning golfers - from elite private clubs and high-net-worth individuals to luxury travel advisors and corporate partners. With offices in London | St Andrews | Ireland | USA | Singapore, we're redefining what luxury golf travel means.

Our values aren't just words on a wall - they're the foundation of how we work:

Excellence | Passion | Integrity | Ambition | Innovation | Authenticity

We're in our \"building year\" - investing in the people, systems, and culture that will make us the best company to work for in specialist luxury travel. This is where you come in.

The Opportunity

About the opportunity: Finance Administrator (Part Time)

Expected working pattern: preferably office-present 5 days per week, working a total of 20-30 hours per week (flexible on start/finish times each work day). Salary is pro-rated

Execute and verify day-to-day transaction processing for Accounts Payable (AP) and Accounts Receivable (AR) ledgers, generate sales invoices and follow up on outstanding client payments.

Process supplier invoices and staff expenses in an accurate and timely manner, ensuring correct coding and categorisation (across cost of sales, direct staff costs, other overhead expenditure)

Perform daily bank reconciliations in Xero and execute weekly payment runs for domestic and international suppliers.

Conduct preparatory checks for month-end close, including clearing down the general expenses nominal and ensuring clearing account balances are nil.

Support the Finance Manager/Group Financial Controller by compiling and formatting financial data for management reports and key sales analysis.

Maintain meticulous financial administration of all bookings, ensuring key sales data is accurately reflected in the live sales sheet and Xero.

Verify VAT coding on all sales and purchase invoices, re-coding transactions as necessary to ensure compliance with Tom's tax schemes (UK and non-UK).

Provide support to the operations and financial operations team during peak periods (approx. 80% finance focus, 20% operational support).

About You

If you have the below attributes, we want to hear from you

Minimum 1 year requirement in an accounts role

Experience working with Xero preferred

Strong organizational and problem-solving skills, with a keen eye for detail

Excellent written and verbal communication skills

Proficient in digital tools and CRM systems

A professional and engaging telephone manner

Creativity, flexibility, and a positive can-do attitude

Self-motivated and ambitious, with a team-oriented approach

A passion for golf and sport is a plus

The Finance administrator role is ideal for a highly organized and ambitious individual with practical experience in accounts administration, especially managing payables and receivables, who is looking to grow their career in finance.

As a key member of the finance team, you will be trained to perform critical daily financial tasks and provide essential support to the Finance Manager/Group Financial Controller during the month-end reporting cycle.

Your collaboration across the sales, operations, and guest services teams will ensure the meticulous financial administration of all bookings, with your exceptional attention to detail being essential for maintaining accurate and timely financial records.

What We Offer

Hours of work: 20-30 hours per week, in office (min. 4 days, preferably 5 days)

Reports to: Group Financial Controller (London based)

What you can expect

Salary range of £27,500–£30,000 FTE, pro-rated based on agreed working hours.

Expected working pattern of 20–30 hours per week, preferably split over 4-5 days, with flexibility on the exact number of hours worked each day.

Workplace pension and eligibility for bonus schemes.

Generous holiday allowance (25 days plus public holidays) pro-rated.

Professional development, including career planning and monthly destination training.

Staff benefits: new laptop, quarterly team outings

Exposure to international business in a fast-growing company.