Finance Administrator

Spear-heads; North East; On-site; GBP 24,000 - 32,000; Full time

Job summary

Spear-heads in the United Kingdom is recruiting a Finance Assistant to cover maternity leave for 12 months. The role is office-based and requires accurate posting and reconciliation of payments, daily cash management, and collaboration with the team to maintain cash flow.

You will support supplier reconciliations, monthly reporting, and the preparation of cash forecasts, with scope to contribute to process improvements and automation initiatives.

Qualifications

• Experience in supplier accounts and bank reconciliations.
• Proficient in Excel, including pivot tables.

Responsibilities

• Daily posting and reconciliation of company payments bank account.
• Petty cash reconciliation for month end.
• Manage daily cash flow forecasting and CID draws.
• Prepare and issue daily cash flash with commentary on movements.
• Oversee weekly payment runs for review by Financial Controller.
• Review and sign off weekly customer refunds.
• Reconcile Fuelsoft fuel card accounts with ERP system.
• Identify and implement automation and new controls.

Skills

MS Excel

Communication

Initiative

Office IT systems

Education

AAT or QBE

Tools

Pivot Tables

MS Office

Job description

Exclusive role 12 month fixed term contract. Full - time, Office based.

We are delighted to be partnering with a successful business that supplies fuel across the UK who are looking to recruit an experienced Finance Assistant to cover maternity leave for 12 months. You will join a company who has a reputation for being dynamic, forward-thinking, and committed to delivering the best for their staff and customers.

Joining a professional and friendly team duties will include:

• Daily Posting and reconciliation of the company payments bank account, and ensuring all unreconciled items are accounted for daily
• Petty cash reconciliation for month end
• Daily drawdowns from the CID accounts, ensuring funds are deposited into the payment account, prior to the 10am cut off
• Preparation and issue of the daily cash flash to the Managing shareholder, MD, FD & FC, whilst adding accurate commentary on any large cash movements
• Management of the company’s daily cash flow forecast
• Joint responsibility for ensuring all bulk and third-party suppliers are fully reconciled, with any variances investigated corrected by the purchase ledger month end cut off deadline
• Maintenance of the statement reconciliation tracker monthly.
• Responsible for ensuring the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday.
• Review and sign off the weekly customer refunds
• Weekly review of the aged creditors report, and querying any anomalies and unallocated cash prior to preparing the payment run
• Reconciliation of the ‘Fuelsoft’ Fuelcard customer accounts back to the bulk ERP system
• Reviewing efficiencies and implementing new controls and automation projects in both the Purchase Ledger and Credit Control departments
• Looking for opportunities to adopt AI and to automate processes where possible
• Initial run and review of the monthly RDCO (Registered Dealers in Controlled Oil), ensuring all usage codes are complete and accurate, with any missing and incorrect information fed back to the Commercial Sales Manager
• Preparation of customer satisfaction report, to be included within the monthly board pack
• Monthly reporting on the marketing budget v actual with variance analysis to be issued to the Sales Director and Marketing Manager
• Review of the customer credit card spend monthly, and issue with commentary and suggestions to the Commercial Sales Manager
• Adhoc cover and support to the Purchase Ledger department & Credit Control department

Person Specification

• Highly motivated and driven
• Great communicator that enjoys a team working environment
• Agile and pro-active with a lot of initiative
• System savvy and can confidently use MS, Excel and bespoke systems quickly
• Rises to new challenges
• A competent learner who can hit the ground running
• Comfortable working in an office-based environment on a daily basis
• Professional, accurate and diligent attitude
• Positive can-do attitude and focused to achieve tasks and add value
• Thrives in a fast-paced environment where speed and accuracy are both equally important
• High degree of self-motivation with an ability to motivate others and uphold the Company Values

Additional information

• Proven experience in supplier account and bank reconciliations
• Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential
• Will also be expected to answer overflow calls from credit control, take customer payments or help with customer queries.
• AAT or QBE