Finance Administrator

Midlands Care; Leicester; On-site; GBP 24,000 - 32,000; Full time

Job summary

Midlands Care is seeking an Accounts Administrator to support both Accounts Receivable and Accounts Payable, ensuring accurate records and a smoothly run finance function across our care homes.

The role suits someone who enjoys working with numbers, can manage a busy workload, and handle confidential information professionally. Based in Leicester, this is a full-time, on-site role with training provided.

Qualifications

• Strong accuracy and attention to detail.
• Excellent organisational skills and ability to manage deadlines.
• Confident communicator with clear written and verbal skills.
• Ability to work independently and manage workload effectively.
• Experience in finance or accounts administration is desirable but not essential.

Responsibilities

• Maintain resident fee lists, admissions, discharges, and weekly fees.
• Track daily occupancy and ensure accurate billing.
• Prepare invoices for council-funded and private residents.
• Allocate payments using bank feeds and resolve remittance queries.
• Support credit control by monitoring aged debt and following up overdue accounts.
• Manage resident contracts and process refunds.
• Prepare monthly debtor reports, occupancy summaries, and fee analysis.
• Review, verify, and process supplier invoices.
• Prepare electronic payments and reconcile supplier statements.
• Support procurement: supplier evaluation, purchase orders, delivery tracking.
• Maintain accurate purchase ledger records and monthly reconciliations.
• Assist with month-end and year-end processes.
• Set up and maintain supplier accounts and resolve supplier queries.
• Reconcile sub-bank accounts and provide administrative support across the Finance Team.
• Assist with Accounts Receivable, Accounts Payable, and Payroll when required.
• Answer calls, manage mail, welcome visitors, and maintain a tidy office environment.

Skills

Attention to detail

Organisational skills

Confident communicator

Independent worker

Fast-paced environment

Job description

Midlands Care is looking for a detail‑driven and organised Accounts Administrator to support both our Accounts Receivable and Accounts Payable functions. This role is ideal for someone who enjoys working with numbers, maintaining accurate records, and contributing to a smooth-running finance department.

Key Responsibilities

About this role

Midlands Care is looking for a detail‑driven and organised Accounts Administrator to support both our Accounts Receivable and Accounts Payable functions. This role is ideal for someone who enjoys working with numbers, maintaining accurate records, and contributing to a smooth-running finance department.

Key Responsibilities

Key Responsibilities

• Maintain and update resident fee lists, admissions, discharges, and weekly fees.
• Track daily occupancy and ensure accurate billing.
• Prepare invoices for council‑funded and private residents.
• Allocate payments using bank feeds and resolve remittance queries.
• Support credit control by monitoring aged debt and following up overdue accounts.
• Manage resident contracts and process refunds.
• Prepare monthly debtor reports, occupancy summaries, and fee analysis.
• Review, verify, and process supplier invoices.
• Prepare electronic payments and reconcile supplier statements.
• Support procurement: supplier evaluation, purchase orders, delivery tracking.
• Maintain accurate purchase ledger records and monthly reconciliations.
• Assist with month‑end and year‑end processes.
• Set up and maintain supplier accounts and resolve supplier queries.
• Reconcile sub‑bank accounts (e.g., Soldo cards).
• Provide administrative support across the Finance Team.
• Assist with Accounts Receivable, Accounts Payable, and Payroll when required.
• Answer calls, manage mail, welcome visitors, and maintain a tidy office environment.
• Handle confidential information professionally and follow company policies.

About You

• Strong attention to detail and accuracy.
• Confident communicator with excellent organisational skills.
• Able to work independently and manage workload effectively.
• Experience in finance or accounts administration is desirable but not essential.
• Comfortable working in a fast-paced environment.

Why Join Us?

You’ll be part of a supportive, values‑led organisation where your work directly contributes to the financial stability of our care homes and the quality of service we provide to residents and families. Training will be provided as required.