Finance Administrator

Reactive Permanent Recruitment; Clifton; Hybrid; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Parking permit

Pension & benefits

Training and career growth

Job summary

Reactive Recruitment is partnering with a Bristol (Clifton) based accountancy practice to recruit a part-time Finance Administrator & Client Workflow Coordinator. The role focuses on inbox management, deadline tracking, workflow scheduling, and system maintenance within a hybrid working pattern.

You will support client communications, manage records in XPM and HMRC portals, and help maintain smooth daily operations while growing with the business.

Qualifications

• Inbox management and proactive triage of client emails.
• Maintain live deadline calendar for Companies House, HMRC and internal systems.
• Schedule workflows and prioritize team tasks.
• Update XPM, GoCardless, AML records, onboarding forms, client notes and trackers.
• Liaise with clients professionally and promptly.

Responsibilities

• Inbox Management: triage client emails, acknowledge receipt, assign to team, chase responses.
• Deadline Tracking: monitor deadlines and keep team aligned.
• Workflow Scheduling: allocate tasks and monitor progress.
• System Maintenance: update XPM, HMRC portals, AML records, onboarding forms.
• Client Liaison: be the first point of contact for routine queries.
• Document & Data Management: organise client documents and filing.
• Daily Operational Checks: quick daily review of inbox, deadlines and workloads.

Skills

Proactive

Organised

Communication

Reliability

Tech proficient

Tools

Xero Practice Manager

HMRC portals

Companies House

Cloud systems

Job description

Package

£15 per hour + excellent career & benefits

Role

Finance Administrator, Clifton, Bristol (part-time & hybrid)

Reactive Recruitment are working with a Bristol (Clifton) based accountancy practice who have been working with clients UK wide since 2013. Due to increased business, they seek a valuable member of their team to join as an Administrator & Client Workflow Coordinator on a part-time basis.

Location

Clifton

Reference: JS-FA-BS8

Package

£15 per hour + excellent career & benefits

Role & Hours

• Working Monday to Friday 3 hours per day (15 hours per week) during office hours


• Parking permit available if required (although close to The Downs for a short walk/free parking)


• Pension & other excellent benefits/perks


• Great training and career potential with business growth


• Lovely location in Clifton, Bristol

Core Responsibilities

• Inbox Management Triage client emails, acknowledge receipt, assign to team members, chase responses, and maintain communication logs.


• Deadline Tracking Maintain a live deadline calendar; monitor Companies House, HMRC and internal systems; prompt team members ahead of deadlines.


• Workflow Scheduling Allocate tasks, monitor progress, and ensure the team has clarity on priorities.


• System Maintenance Update XPM, GoCardless, AML records, onboarding forms, client notes, and internal trackers.


• Client Liaison Act as the first point of contact for routine queries; maintain professional, timely communication.


• Document & Data Management Organise client documents, ensure correct filing, maintain Companies House and HMRC records.


• Daily Operational Checks Quick daily review of inbox, deadlines, team workload, and system updates.

Attributes & Skills Needed

• Proactive mindset — Spots issues before they become problems; chases rather than waits.


• Exceptional organisation — Able to manage multiple deadlines and keep systems tidy.


• Strong communication — Clear, professional, concise communication with clients and team.


• Consistency — Daily engagement is essential; reliability is more important than hours.


• Tech competence — Comfortable with Xero Practice Manager, HMRC portals, Companies House, and general cloud systems.


• Attention to detail — Ensures data accuracy and avoids errors in deadlines or client records.


• Calm under pressure — Able to manage workload peaks without losing control.


• Discretion & professionalism — Handles sensitive financial information appropriately.

We look forward to receiving your application.

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