Finance administrator

University of Sussex Students' Union; Brighton; On-site; GBP 7,000 - 10,000; Part time

Benefits offered by this job

Flexible working

Training provided

Term-time hours

Job summary

Sussex Students’ Union is seeking a Finance Administrator to provide administrative support within the Finance Department and deliver a high level of customer service to students and staff. The role includes processing payments, invoicing, and data entry in Sage, with a temporary contract ending 28/06/2027.

The position offers flexible working arrangements and opportunities for training while coordinating with the Senior Finance Assistant and Head of Finance.

Responsibilities

• Processing requests of payment for student groups and staff members
• Raising and sending sales invoices and credit notes for the Students’ Union and Trading Company
• Entering relevant information into the company accounts programme - Sage
• Helping the Union Hub office in responding to general Students’ Union enquiries

Skills

Payment processing

Invoicing

Sage

Customer service

Tools

Administrative software

Job description

We are seeking a motivated and enthusiastic people to join the finance department to provide administrative support and offer a high-level of customer service for students and staff.

Did you know that Sussex Students’ Union operates a not-for-profit organisation and a trading company? The successful running of these organisations require bars to be well-stocked, shops to be staffed, and sport teams to be kitted out. None of this can happen without the behind-the-scenes operations of the Students’ Union Finance Team.

The Finance Administrator will work closely with the Finance Assistants and the Head of Finance at the Students’ Union to complete everything necessary to put together the monthly accounts for the Union and Trading Company. This is a fantastic opportunity to gain some work experience in a finance department and to join a welcoming and inclusive community.

This role involves a varied list of tasks, including:

• Processing requests of payment for student groups and staff members
• Raising and sending sales invoices and credit notes for the Students’ Union and Trading Company
• Entering relevant information into the company accounts programme - Sage
• Helping the Union Hub office in responding to general Students’ Union enquiries

The Students’ Union has a fun and engaging working environment that supports its staff with appropriate training, and hours that allow you to work around fixed academic commitments.

We welcome applications from everyone, including but not exclusive to; people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We give Unconscious Bias Training to all our panel members in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.

JOB DESCRIPTION

Job title:Finance Administrator

Responsible to:Senior Finance Assistant

Rate of pay:£16.19 per hour (made up of £14.45 + £1.74 holiday pay)

Hours of work:10 hours per week, term-time only

Fixed Term:Ending on28/06/2027

Applicants:All Sussex University Students.

KEY DATES

Advert Closing: 9th September

Shortlisting: 9th-11th September

Interview dates: 16th-18th September

Start date: As soon as possible

COMMITMENT TO INCLUSION

We are really committed to maintaining a diverse workforce because we know how important it is to have decision makers and collaborators with varied lived experiences and backgrounds that reflect the range of needs from our diverse student community.

We welcome applications from everyone, and we want to strongly encourage applications from; people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.

STAFF AND APPLICANTS WITH LONG TERM CONDITIONS

The Students’ Union aims to implement reasonable adjustments for all staff and applicants with disabilities, creating a culture of cooperation, shared responsibility and proactiveness to ensure equitable access to jobs. We want to make sure everyone is supported in our selection processes, and are equipped to work safely and get as much as possible out of their role as possible.

For more information about the support we have available follow this link

ABOUT US

We are looking for skilled, friendly and highly motivated people who share our vision and values.

With our vibrant environment and organisational culture, the Students Union is a dynamic workplace only a few places could match. Led by students we are all about working with students to help them get the most out of their time here at the University of Sussex or Brighton and Sussex Medical School.

Whilst being located on Sussex Campus - close to Brighton & Hove - we are separate from the University, something that is crucial to our campaigning and lobbying work.

According to last year's Staff Engagement Survey, the best things about working here is the supportive environment with great people who you can trust and respect as well as the ability to work flexibly for most roles.

Although we have different departments we think of ourselves as one big team and are often working all together on projects or helping each other out at big events such as Freshers week or Elections.

Whilst we cannot really brag about offering the most competitive pay, as is often the case in the third sector, we feel we have a lot of other things going for us, which more than make up for our less competitive salaries.

Working on Sussex Campus and for the SU has lots of perks:

• enhanced time off
• extra 6 days leave in addition to 20 days of annual leave per year
• bank holidays
• regular staff socials and events throughout the year
• numerous learning and development opportunities for all our roles
• regular 1 to 1s
• employee assistance programme
• professional health services

We also organise regular staff socials and events throughout the year and pride ourselves on having numerous learning and development opportunities for all our roles and creating a supportive workplace with regular 1 to 1s, an employee assistance programme and professional health services. You can read up more about our benefits below or on our benefits package.

STAFF BENEFITS

INTERNATIONAL APPLICANTS

We really welcome applications from abroad for all of our vacancies.

Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. However, we do not ask for your eligibility to work during the application stage. You may also be limited in the number of hours you would be allowed to work.

Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work.

Everyone working in the UK needs a National Insurance number in order to get paid. If you are a UK citizen you will automatically have this, however if you are an international student you might want to apply for an NI number at the same time as you apply for a job so there is no delay in your payments. You can do so using this link: https://www.gov.uk/apply-national-insurance-number . Please note you cannot apply for a National Insurance Number until you're in the UK, but this should not stop you from completing your application for this role. If you need support in applying for a National Insurance Number you may find that Sussex University's International Support Team can help: https://www.sussex.ac.uk/study/international-students/international-student-support

MORE INFORMATION

To find out more about working for the Students' Union go to: