Activities Administrator

University of Sussex Students' Union; Brighton; On-site; GBP 6,000 - 7,000; Full time

Benefits offered by this job

Enhanced time off

20 days annual leave + 6 extra days

Staff socials and events

Learning & development opportunities

Employee assistance programme

Professional health services

Job summary

The University of Sussex Students' Union is seeking an Activities Administrator to support student societies, sports and media groups. You will work at the busy Reception desk and Activities Office in Falmer House, acting as first point of contact face-to-face, on the phone, by email and on social media.

The role is fixed-term until 30/05/2027 for 10 hours per week during term time, with some evenings and weekends. Salary is £16.19 per hour (including holiday pay).

Qualifications

• Applicants must be students of Sussex, BSMS, or IDS at the start date.
• Experience in reception, supervision, and content publishing is desirable.
• Ability to manage room bookings and support student committees.

Responsibilities

• Supervise the student staff team at the Reception Desk.
• Oversee room and resources booking for student groups.
• Publish content on websites and social media channels.
• Support student-led committees and minuting meetings.

Skills

Reception duties

Supervisory experience

Content creation

Social media

Education

Student at Sussex/BSMS/IDS

Job description

We’re looking for a person to support students who run our brilliant societies, sports, media groups helping them to operate in a safe and supported way.

In this supervisory role you’ll be working at both the busy Reception desk and Activities Office in Falmer House. You’ll be the first point of contact for all enquiries, dealing with enquiries face-to-face, via phone, over email and social media.

In addition, you’ll get to supervise the student staff team at the Reception Desk and oversee our room and resources booking for our student groups. There will also be scope for your creativity through making, updating and publishing content on our websites and social media channels. You’ll also work with the team to support the student-led committees, including setting up and minuting the meetings.

JOB DESCRIPTION

Job title: Activities Administrator

Rate of pay: £16.19 per hour (made up of £14.45 + £1.74 holiday pay)

Responsible to:Societies and Student Media Coordinator

Hours of work: 10hours per week (term time only)during office hours on weekdays, including some evenings and weekends.

Contract: Fixed term; 30/05/2027

Applicants: You must be a student of Sussex, BSMS, or IDS at the time of the start date in order to apply. The Students’ Union is committed to employing students - seeking to support them as active participants who are helping to provide services within the Union.

Location:University of Sussex Students Union, Falmer House, BN1 9QF

Applications deadline: 31st August at 11:59 pm

Shortlisting: 2nd and 3rd September.

Start date: As soon as possible

COMMITMENT TO INCLUSION

We are really committed to maintaining a diverse workforce because we know how important it is to have decision makers and collaborators with varied lived experiences and backgrounds that reflect the range of needs from our diverse student community. We welcome applications from everyone, and we want to strongly encourage applications from; people with an ethnic minority or Chinese background, people with a disability, people with dependants, and people who identify as LGBTQ+. We conduct anonymous shortlisting and all of our interview panels have Unconscious Bias Training in order to support the above. We also consider flexible working for those with care commitments. If you have any suggestions as to how we could improve our language or application process please let us know.

STAFF AND APPLICANTS WITH LONG TERM CONDITIONS

The Students’ Union aims to implement reasonable adjustments for all staff and applicants with disabilities, creating a culture of cooperation, shared responsibility and proactiveness to ensure equitable access to jobs. We want to make sure everyone is supported in our selection processes, and are equipped to work safely and get as much as possible out of their role as possible.

For more information about the support we have available follow this link.

ABOUT US

We are looking for skilled, friendly and highly motivated people who share our vision and values.

With our vibrant environment and organisational culture, the Students Union is a dynamic workplace only a few places could match. Led by students we are all about working with students to help them get the most out of their time here at the University of Sussex or Brighton and Sussex Medical School.

Whilst being located on Sussex Campus - close to Brighton & Hove - we are separate from the University, something that is crucial to our campaigning and lobbying work.

According to last year's Staff Engagement Survey, the best things about working here is the supportive environment with great people who you can trust and respect as well as the ability to work flexibly for most roles.

Although we have different departments we think of ourselves as one big team and are often working all together on projects or helping each other out at big events such as Freshers week or Elections.

Whilst we cannot really brag about offering the most competitive pay, as is often the case in the third sector, we feel we have a lot of other things going for us, which more than make up for our less competitive salaries.

Working on Sussex Campus and for the SU has lots of perks: Our staff get access to enhanced time off, which normally amounts to an extra 6 days leave in addition to 20 days of annual leave per year, and bank holidays. We also organise regular staff socials and events throughout the year and pride ourselves on having numerous learning and development opportunities for all our roles and creating a supportive workplace with regular 1 to 1s, an employee assistance programme and professional health services. You can read up more about our benefits below or on our benefits package .

STAFF BENEFITS

GETTING PAID

Everyone working in the UK needs a National Insurance number in order to get paid. If you are a UK citizen you will automatically have this, however if you are an international student you might want to apply for an NI number at the same time as you apply for a job so there is no delay in your payments. You can do so using this link: https://www.gov.uk/apply-national-insurance-number . Please note you cannot apply for a National Insurance Number until you're in the UK, but this should not stop you from completing your application for this role. If you need support in applying for a National Insurance Number you may find that Sussex University's International Support Team can help: https://www.sussex.ac.uk/study/international-students/international-student-support

INTERNATIONAL APPLICANTS

We really welcome applications from abroad for all of our vacancies.

We really welcome applications from abroad for all of our vacancies.
Due to legal regulations we have to ensure that everyone is eligible to work in the UK and this would be done by us checking and making a copy of the correct original identification/documentation before your first day of work. However, we do not ask for your eligibility to work during the application stage. You may also be limited in the number of hours you would be allowed to work.
Find out more information about applying to work in the UK.

In any case, we would encourage anyone to apply for a job in one of our friendly departments to give yourself the chance of being selected, and we would look to see the appropriate original documents before your first day of work

To find out more about working for the Students' Union go to: