Finance Administrator

First Bus Central Services; Aberdeen City; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Health benefits

Discounts on high street

Free bus pass

Cycle to work

25 days holiday + bank holidays

Pension scheme

Flexible working

Job summary

First Bus is seeking a Finance Administrator to join its Finance Operations team in Aberdeen on a full-time permanent basis. The hybrid role focuses on processing invoices, raising requisitions and collaborating with AP, R2P, procurement, and suppliers.

You will drive process improvements, ensure SLAs and KPIs are met, and maintain strong relationships with internal and external stakeholders. The ideal candidate has Accounts Payable experience, solid Excel skills, and good problem-solving and

Qualifications

• Previous experience in an Accounts Payable role.
• Familiarity with financial systems and processes.
• Strong Excel skills and computer literacy.
• Excellent communication and problem-solving abilities.

Responsibilities

• Raise requisitions and GRNs for Group and Bus Divisions.
• Resolve invoice queries with AP, R2P, Procurement and suppliers.
• Continuously seek opportunities to improve invoice automation rates.
• Review and update internal processes and procedures.
• Ensure compliance with SLAs, TLDs and KPIs.
• Adhere to control and audit mechanisms in line with policy.
• Collaborate with internal customers, group finance, auditors and stakeholders.
• Maintain a strong customer focus and deliver high-quality service.

Skills

Accounts Payable

Excel

Financial Systems

Communication

Teamwork

Job description

About First Bus:

Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport. We have a fantastic opportunity for a Finance Administrator to join our Finance Operations team on a full time permanent basis.

This is a hybrid role and will be based from our Aberdeen office. In this role, you will play a key part in ensuring accurate and timely processing of invoices, maintaining strong relationships with internal and external stakeholders, and driving continuous improvement in our processes.

Key Responsibilities

• Raise requisitions and Goods Received Notes (GRNs) for Group and Bus Divisions.
• Resolve invoice queries by liaising with Accounts Payable (AP), R2P, Procurement, suppliers, and internal/external customers.
• Continuously seek opportunities to improve invoice automation rates.
• Review and update internal processes and procedures regularly.
• Ensure compliance with best practices within Financial Operations Deliver effective service to internal and external customers in line with Service Level Agreements (SLAs), Task Level Descriptions (TLDs), and Key Performance Indicators (KPIs).
• Adhere to control and audit mechanisms in line with company policy.
• Collaborate with internal customers, group finance, auditors, and other stakeholders as required.
• Maintain a strong customer focus and deliver high-quality service as part of the team.

About You

• Previous experience in an Accounts Payable role.
• Familiarity with financial systems and processes.
• Strong computer literacy, including proficiency in Microsoft Excel.
• Excellent communication and problem-solving skills.
• Ability to work collaboratively in a fast-paced environment.

Rewards

• Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise.
• Our EAP provision offers 24hr, 365 days a year mental health support
• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• 25 days' holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares
• Flexible working

Equal Opportunities

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all. We are always looking for skilled and talented people to join us across our sixty plus depots from Aberdeen to Truro. It takes a dedicated team of specialists and professionals over just about every type of role you can think of to keep us on the road and creating amazing passenger journeys. We’ve embarked on a journey of major transformation – to make sure we put our people and customers first. Our people are the beating heart of First Bus. Without them, there would be no drivers to take customers to where they need to go and no engineers to keep our buses safely on the road. Our transformation programme is designed to reshape our business to meet tomorrow’s travel needs.